5 / 5
The expense scanning feature is great! You also get a prompt reply anytime you write support.
Maduro
iPhone User
Swiss-Made Software
Your Shoebox Just Retired.
Snap It. Done.
Swiss-built AI expense tracking for freelancers and Einzelfirmen. Snap a Kassenbon, drop a PDF, forward an invoice — Magic Heidi extracts everything in 3 seconds. No typing. No spreadsheets. No Treuhänder sorting your receipts at CHF 180/hour.
3 sec
Scan Time
99%
Accuracy
60% cheaper
vs. bexio
Sound Familiar?The Problem Isn't You.
The Problem Isn't You.
It's Every Expense Tool You've Tried.
You didn't become a freelancer to learn double-entry bookkeeping. But here you are — a shoebox of Kassenbons, a folder of QR-Rechnungen, three Migros receipts melted together in a jacket pocket, and a Treuhänder who charges by the hour to sort it all.
📝
Manual Data Entry at 23:47
Typing date, amount, description, MWST for every receipt. Hours wasted every month — usually the night before a deadline.🗑️
Lost & Faded Kassenbons
That important receipt from 6 months ago? Gone. Faded. Melted together with a Coop slip in your jacket pocket. Tax deduction — lost.💱
Foreign Currency Spreadsheet Gymnastics
Conference in Berlin? Client in London? Good luck finding the CHF/EUR rate from March 14th. And then doing it again for the next 12 receipts.🧮
MWST Rate Roulette
8.1%? 2.6%? 3.8%? Which rate applies to what? Did you track input VAT correctly for your quarterly return? Are you sure?😰
The February Panic
Scrambling to find deductions three days before the MWST deadline. Missing receipts mean paying more taxes than you should.🔧
Tools Built for a 30-Person AG
bexio costs CHF 55+/month and feels designed for a company with employees and a warehouse. You're one person running one business.The Solution
AI That Actually Understands Swiss Receipts
Not OCR from 2014 that reads "7" as "1" and gives up on a folded corner. Magic Heidi uses a modern AI vision model trained on thousands of real Swiss receipts — in all four languages, from every major retailer, on every paper stock, including the ones that fade if you breathe on them.
How It Works
Three Steps That Are Actually Three Steps
From receipt to recorded expense in 3 seconds. No data entry. No "review suggested categorization" for every receipt. No weekly reconciliation ritual.
- 📸1. Snap It
Point your phone at any receipt — Migros, Coop, SBB, a Beiz in Vernier, a PDF from Digitec, a QR-Rechnung from your landlord
- 🤖2. AI Reads It
In 3 seconds — merchant, date, CHF amount, MWST rate, category. DE, FR, IT, EN. Foreign currencies auto-converted.
- ✅3. You're Done
Filed, categorized, ready for your quarterly MWST and year-end. Export to your Treuhänder in one click.
- 🧠It Learns
Always categorize Digitec as IT-Material?
Invoices
- Invoice #3
Magic Heidi
CHF 500
Jan 29
- Invoice #2
Webbiger LTD
CHF 2000
Jan 24
- Invoice #1
John Doe
CHF 600
Jan 20
Every Receipt
Built for the Way Switzerland Actually Works
Magic Heidi isn't a translated American app. It's trained on every Migros slip, every SBB ticket, every thermal receipt from the parking meter that gave you a 4-character code. QR-Rechnungen decoded in two taps. MWST rates applied correctly — line by line when needed.
FeaturesEverything You Need.
Everything You Need.
Nothing You Don't.
Built exclusively for Swiss freelancers. No corporate bloat. No features you'll never use.
Every Swiss Receipt, Handled
Migros. Coop. SBB. Swisscom. Post. Denner. The Coiffeur in St. Gallen. The parking meter in Bern. Trained on real Swiss receipts in DE, FR, IT, EN.
- Thermal paper, folded corners, faded ink
- QR-Rechnungen decoded automatically
- Merchant matched against Swiss business registries
- Handwritten receipts — it asks if unsure
MWST That's Actually Correct
8.1%, 3.8%, 2.6%, 0%, or "not applicable" — the AI applies the right rate to the right expense. When the MWST statement is due, the numbers are already there.
- Automatic VAT extraction from receipts
- Line-by-line VAT when needed
- Saldo and effective method support
- VAT-ready export for tax filing
Foreign Receipts, No Gymnastics
EUR, USD, GBP, anything — converted to CHF at the correct daily rate from the SNB. Original amount preserved.
- All currencies supported
- Historical rate lookup for past expenses
- Original amount always kept for records
- SNB official exchange rates
Email Import
Forward invoices to import@scan.magicheidi.ch. PDF from Stripe? Hotel confirmation? It appears in your account automatically.
- Works from any email client
- PDF and image attachments
- Process receipts on the go
- Automatic extraction on arrival
Swiss Tax Categories
Fahrzeugkosten. Büromaterial. Geschäftsessen (with the rules!). Weiterbildung. The categories your Treuhänder will actually accept.
- Pre-configured Swiss expense categories
- Smart category suggestions that learn
- Custom categories when you need them
- Tax-ready grouping for Steuererklärung
One App, Every Device
iPhone for snapping receipts at the till. Desktop for bulk drag-and-drop at month-end. Web for your Treuhänder's office. Everything syncs.
- Native iPhone & Android apps
- Native Mac & Windows apps
- Full-featured web app
- Email forwarding inbox
Built in Switzerland.
For Switzerland.
Magic Heidi is built by Swiss freelancers, for Swiss freelancers. We understand MWST, QR-bills, cantonal differences, and the reality of running an Einzelfirma. Your data never leaves Switzerland.
🇨🇭 Swiss Made
🔒 Data in Zürich
💬 DE/FR/IT/EN Support
⭐ 4.9★ App Store
🧾
Swiss VAT Rates
8.1%, 2.6%, 3.8% built-in
💰
CHF Native
Swiss Francs, always
🏦
Swiss Data Centers
Your data stays in Zürich
📋
Tax-Ready Exports
CSV, PDF, or DATEV for your Treuhänder
Your Expenses, At a Glance
See where your money goes. Track spending by category, month, or project. Spot the deductions you'd otherwise miss. The dashboard your spreadsheet wishes it could be.
Why Freelancers Switch
Magic Heidi vs. The Alternatives
You've tried the shoebox. You've tried the spreadsheet. You've looked at bexio. Here's how we actually compare.
| Feature | Magic Heidi | bexio / Klara | Spreadsheets | The Shoebox |
|---|---|---|---|---|
| Monthly Cost | from CHF 25/mo | CHF 55–79/mo | Free (+ your time) | Free (+ your sanity) |
| AI Receipt Scanning | ✓ Vision AI — context-aware | ⚠ Basic OCR | ✗ Manual typing | ✗ Nope |
| QR-Rechnung Support | ✓ Auto-decoded | ✓ Yes | ✗ Manual entry | ✗ No |
| Auto Currency Conversion | ✓ SNB daily rates | ✓ Yes | ✗ Manual lookup | ✗ No |
| Email Import | ✓ Automatic | ✗ No | ✗ No | ✗ No |
| Built for Freelancers | ✓ Exclusively | ✗ SME focus | ⚠ Generic | ⚠ "System" |
| Setup Time | 90 seconds | 30+ minutes | Hours (formulas, templates) | Find a box |
Time Saved
Stop Wasting Evenings on Data Entry
The math is simple. Every receipt you type manually takes 2–3 minutes. Magic Heidi does it in 3 seconds.
| Your Volume | Manual Entry | Magic Heidi | You Save |
|---|---|---|---|
| 100 expenses/year | 3–5 hours typing | 5 minutes total | ~4 hours + your evenings |
| 250 expenses/year | 8–12 hours typing | 12 minutes total | ~10 hours + your sanity |
| 500 expenses/year | 16–25 hours typing | 25 minutes total | ~20 hours + missed deductions |
Reviews
What Swiss Freelancers Say
Join thousands of freelancers who've retired the shoebox.
5 / 5
Sehr praktisch und zeitsparend - einfach zu bedienen, gute Grafik, und die Analysen bieten eine gute Übersicht.
Abelix
iPhone Nutzer
5 / 5
Top-notch - simple, clear, and the support is exceptionally fast and very helpful.
Alpine Girl
iPhone User
Pricing That Respects Your Margins
No hidden fees. No per-expense charges. Unlimited AI scanning included. No auto-renewal traps.
Free Trial
CHF0/month
No time limit
- Full AI scanning
- All features unlocked
- No credit card required
- Test everything first
Best Value
Annual
CHF24.99/month
Billed Annually at CHF 299
- Unlimited expenses
- Unlimited AI scanning
- Email import
- All currencies + SNB rates
- MWST tracking
- All 5 platforms
- Treuhänder export (CSV, PDF, DATEV)
- Priority support
Monthly
CHF30/month
Flexible, cancel anytime
- Unlimited expenses
- Unlimited AI scanning
- Email import
- All currencies + SNB rates
- MWST tracking
- All 5 platforms
- Treuhänder export
🛡️30-day money-back guarantee. Not happy? Full refund, no questions asked. Your data exports as CSV or PDF whenever you want.
FAQ
Frequently Asked Questions
How accurate is the AI — really?
Printed receipts from major Swiss retailers (Migros, Coop, SBB, etc.) — near-perfect. Clearly-written handwritten ones — usually correct. Illegible scrawls from a market stall — it'll ask you. That's still faster than typing the whole thing yourself. Accuracy improves the more you use it, because the AI learns your patterns.
Does it actually handle QR-Rechnungen?
Yes. Every Swiss supplier invoice with a QR code becomes a clean, bookable expense in two taps. No manual IBAN typing, no copying reference numbers. The AI reads the QR payload and extracts everything automatically.
What about my old shoebox of receipts?
Dump them in the desktop app's drag-and-drop zone. A hundred receipts process in a couple of minutes. You can also forward old email invoices to import@scan.magicheidi.ch in bulk.
How does foreign currency conversion work?
When you upload an expense in EUR, USD, or any other currency, Magic Heidi looks up the official SNB exchange rate for that specific date and converts to CHF automatically. The original amount is always preserved for your records.
Can I export to my Treuhänder?
Yes. PDF summary, CSV, or DATEV-compatible export. Most Swiss fiduciaries accept one of those directly. Several Treuhänder have told their other clients about us after seeing the exports.
Does it work offline?
Yes — snap receipts offline, the AI processes when you're back online. Useful on SBB IC trains and in the Alps where signal is spotty.
Is my data really in Switzerland?
Yes. Swiss data centers in Zürich, encrypted, backed up daily, nLPD and GDPR compliant. You own your data and can delete or export it any time. We never share it with third parties.
Does it connect to my bank?
Yes — you can import bank statements from all major Swiss banks (UBS, ZKB, Raiffeisen, PostFinance, cantonal banks, plus Neon, Revolut, Yuh). Transactions match to scanned receipts automatically.
What makes this different from bexio or Klara?
They're built for SMEs with employees, payroll, warehouses, and complex accounting needs. Magic Heidi is built exclusively for freelancers and Einzelfirmen — simpler, faster, and significantly cheaper. If you're a solo freelancer, you don't need (or want to pay for) SME complexity.
Do I need to be VAT-registered to use it?
No. MWST tracking is optional. If you're under CHF 100,000 revenue and not VAT-registered, simply ignore the VAT features. Magic Heidi adapts to your situation.
The Shoebox Doesn't Need to Survive This Year.
You'll get another receipt in the next few hours. You can put it in the shoebox and see it again in February, mildly panicked — or snap it now and never think about it again. Start free. No credit card. Takes 90 seconds.