5 / 5
The expense scanning feature is great! You also get a prompt reply anytime you write support.
Maduro
iPhone User
Swiss-Made Software
Stop Typing Receipts.
Let AI Do It.
The smartest expense tracking for Swiss freelancers. Snap a photo, drop a PDF — Magic Heidi AI extracts everything automatically.
3 sec
Time to scan
99%
Accuracy
30%
Cheaper than Bexio
The Reality
Expense Tracking Shouldn't Feel Like This
You became a freelancer to do what you love. Not to spend evenings typing receipts into spreadsheets.
📝
Manual Data Entry HellTyping date, amount, description, VAT for every single receipt. Hours wasted every month.
🗑️
Lost & Faded ReceiptsThat important receipt from 6 months ago? Gone. Faded. Somewhere in a drawer. Tax deduction lost.
💱
Foreign Currency ChaosInternational clients? Conference abroad? Good luck calculating the CHF conversion rate from March 14th.
🧮
VAT Rate Confusion8.1%? 2.6%? 3.8%? Which rate applies? Did you track input VAT correctly for your MWST return?
😰
Tax Season PanicScrambling to find deductions in February. Missing receipts mean paying more taxes than you should.
🔧
Tools Built for CorporationsBexio, Klara, Abacus — powerful but complex. You're a freelancer, not a 50-person company.
The Solution
AI That Actually Understands Receipts
Magic Heidi uses GPT-4 — the same AI behind ChatGPT — to read, understand, and extract every detail from your expenses. Not just OCR. True intelligence.
How It Works
Expense Tracking in 3 Seconds
From receipt to recorded expense in 3 seconds. No typing. No thinking. No stress.
- 📸Snap or Drop
Photo, PDF, screenshot — any format works
- 🤖AI Extracts Everything
Date, amount, VAT, description, category
- 🇨🇭Swiss-Ready
Auto-converts to CHF with historical rates
- ✅Done
Review once, never think about it again
Invoices
- Invoice #3
Magic Heidi
CHF 500
Jan 29
- Invoice #2
Webbiger LTD
CHF 2000
Jan 24
- Invoice #1
John Doe
CHF 600
Jan 20
FeaturesEverything You Need.
Everything You Need.
Nothing You Don't.
Built specifically for Swiss freelancers. No corporate bloat.
AI-Powered Scanning
GPT-4 reads your receipts like a human would — understanding context, not just characters.
- Automatic date extraction
- Amount with currency detection
- Smart expense description
- Category suggestion
Multi-Currency Magic
International expenses? No problem. Automatic CHF conversion using official rates.
- All currencies supported (EUR, USD, GBP, JPY...)
- Historical rate lookup for past expenses
- Original amount always preserved
- SNB official exchange rates
Import Via Email
Forward receipts to import@scan.magicheidi.ch and they appear in your account automatically.
- Works from any email client
- PDF attachments supported
- Image attachments supported
- Process receipts on the go
VAT Tracking
Track input VAT on every expense for your MWST return. Never miss a deduction.
- 8.1%, 2.6%, 3.8% rates supported
- Automatic VAT extraction from receipts
- VAT-ready export for tax filing
- Saldo and effective method support
Recurring Expenses
Subscriptions, rent, insurance — set once, track forever.
- Monthly or yearly recurrence
- Automatic creation on schedule
- Never forget a regular expense
- Easy bulk management
Every Platform
iPhone, Android, Mac, Windows, Web — your expenses sync everywhere.
- Native iOS app
- Native Android app
- Native Mac app
- Native Windows app
- Full-featured web app
Built in Switzerland.
For Switzerland.
Magic Heidi isn't a translated American app. It's built by Swiss freelancers, for Swiss freelancers. We understand MWST, QR-bills, and the realities of working independently in Switzerland.
🇨🇭 Swiss Made
🔒 Data in Zürich
💬 DE/FR/IT/EN Support
⭐ 4.9★ App Store
🧾
Swiss VAT Rates
8.1%, 2.6%, 3.8% built-in
💰
CHF Native
Swiss Francs, always
🏦
Swiss Hosting
Your data stays in Zürich
📋
Tax-Ready Exports
Perfect for your Steuererklärung
Comparison
Magic Heidi vs. The Alternatives
See how we compare to other ways Swiss freelancers track expenses.
| Feature | Magic Heidi | Bexio | Excel | Paper Receipts |
|---|---|---|---|---|
| Price | CHF 30/mo | CHF 45+/mo | Free | Free |
| AI Receipt Scanning | ✓ GPT-4 Powered | ⚠ Basic OCR | ✗ Manual | ✗ None |
| Time per Receipt | 3 seconds | 30 seconds | 2 minutes | 0 (but lost later) |
| Auto Currency Conversion | ✓ Historical rates | ✓ Yes | ✗ Manual lookup | ✗ No |
| Email Import | ✓ Yes | ✗ No | ✗ No | ✗ No |
| Native Mobile Apps | ✓ iOS + Android | ✓ Yes | ✗ No | ✗ No |
| Built for Freelancers | ✓ Exclusively | ✗ SME focus | ⚠ Generic | ⚠ Anyone |
Save Time & Money
Save 10+ Hours Per Year
Stop wasting time on manual data entry. Let AI do the tedious work while you focus on what matters.
| Scenario | Manual | Magic Heidi | Time Saved |
|---|---|---|---|
| 100 expenses/year (Manual) | 3+ hours typing | 5 minutes total | 3 hours saved |
| 200 expenses/year (Manual) | 6+ hours typing | 10 minutes total | 6 hours saved |
| 500 expenses/year (Manual) | 15+ hours typing | 25 minutes total | 15 hours saved |
Reviews
Loved by Swiss Freelancers
Join thousands of freelancers who've said goodbye to receipt chaos.
5 / 5
Sehr praktisch und zeitsparend - einfach zu bedienen, gute Grafik, und die Analysen bieten eine gute Übersicht.
Abelix
iPhone Nutzer
5 / 5
Top-notch - simple, clear, and the support is exceptionally fast and very helpful.
Alpine Girl
iPhone User
Simple, Honest Pricing
No hidden fees. No per-expense charges. Unlimited scanning included.
Free Trial
CHF0/month
Forever
- Full AI scanning
- All features unlocked
- No credit card required
- Test everything first
Best Value
Annual
CHF24.99/month
Billed Annually at CHF 299
- Unlimited expenses
- Unlimited AI scanning
- Email import
- All currencies
- VAT tracking
- All 5 platforms
- Priority support
Monthly
CHF30/month
Flexible, cancel anytime
- Unlimited expenses
- Unlimited AI scanning
- Email import
- All currencies
- VAT tracking
- All 5 platforms
🛡️30-day money-back guarantee. Not happy? Full refund, no questions asked.
FAQ
Frequently Asked Questions
How accurate is the AI scanning?
Magic Heidi uses GPT-4, the most advanced AI available. It achieves 99%+ accuracy on standard receipts. For unusual formats, you can always make quick adjustments — but you'll rarely need to.
What file formats can I upload?
Everything. Photos (JPG, PNG, HEIC), PDFs, screenshots — even email forwards. If you can see it, Magic Heidi can scan it.
How does foreign currency conversion work?
When you upload an expense in EUR, USD, or any other currency, Magic Heidi automatically looks up the official SNB exchange rate for that specific date and converts it to CHF. The original amount is always preserved for your records.
Can I import expenses from another software?
Yes! You can import expenses via CSV, or simply forward old receipts to our email import address. We also offer migration assistance for customers switching from other tools.
Is my data secure?
Absolutely. Your data is stored exclusively on Swiss servers in Zürich. We use bank-grade encryption, and we never share your data with third parties. Swiss data protection laws apply.
Do I need to register for VAT to use Magic Heidi?
No. VAT tracking is optional. If you're under CHF 100,000 revenue and not VAT-registered, you can simply ignore the VAT features. Magic Heidi adapts to your situation.
What makes Magic Heidi different from Bexio?
Bexio is built for SMEs with employees, payroll, and complex needs. Magic Heidi is built exclusively for freelancers — simpler, faster, and 30% cheaper. If you're a solo freelancer, you don't need SME complexity.
Can I use Magic Heidi on my phone and computer?
Yes! Magic Heidi has native apps for iPhone, Android, Mac, and Windows, plus a full web app. Your data syncs instantly across all devices.
Ready to End Receipt Chaos?
Join thousands of Swiss freelancers who've automated their expense tracking. Start free — no credit card required.