5 / 5
Excellent application! I had direct contact with the developer and they added modifications in a short time based on my suggestions. Magic Heidi has become my business invoicing app :)
pho.gar
Windows User
Swiss-Made Software
Swiss Invoicing Made Simple on Windows
The invoicing and accounting app built specifically for Swiss freelancers on Windows.
5,000+
Swiss Freelancers
5★
App Rating
5 min
First Invoice
Stop Fighting Your Accounting.
Start Doing What Pays.
You didn't become a freelancer to spend evenings chasing payments and wrestling with spreadsheets. Yet here you are—invoicing clients manually, losing receipts, and wondering if your VAT calculations are even correct.
📝
Manual invoicing
Hours wasted on paperwork🧾
Lost receipts
Missing deductions at tax time🤯
VAT confusion
Wondering if calculations are correctBuilt for Windows
Professional Invoices in 30 Seconds
Create compliant QR invoices in seconds from your Dell, HP, Lenovo, or Surface device.
- 🧾Swiss QR-Bills
November 2025 compliant
- ⚡5-Minute Setup
Send your first invoice today
- 🎨Custom Branding
Your logo, your colors
- 🌍Multi-Language
DE, FR, IT, EN support
Invoices
- Invoice #3
Magic Heidi
CHF 500
Jan 29
- Invoice #2
Webbiger LTD
CHF 2000
Jan 24
- Invoice #1
John Doe
CHF 600
Jan 20
Native Windows App
Works on Your Windows PC
Start an invoice on your Windows desktop. Finish it on your iPhone during lunch. Check analytics on Android while waiting for a client. Everything syncs automatically through secure cloud storage.
Complete ToolkitEverything You Need
Everything You Need
Nothing You Don't.
Built by a Swiss freelancer who understands your reality—you're the CEO, accountant, and intern all in one.
Professional Invoicing
Swiss QR-bills that meet the November 2025 structured address requirements—already compliant.
- Custom branding with your logo
- Multi-currency (CHF and EUR)
- Multi-language invoices
- Payment tracking and reminders
AI Expense Tracking
Point your phone at a receipt, and Magic Heidi's AI extracts the details automatically. No more shoeboxes.
- Automatic data extraction
- Smart categorization
- Cloud document storage
- Bank statement import
Tax & Accounting
Know your tax bill before it arrives. No more end-of-year surprises.
- Swiss VAT support (8.1%, 2.6%, 3.8%)
- Profit and tax estimation
- Revenue analytics
- Exportable reports
AI-Powered
Expense Tracking That Does Itself
Receipt scanning shouldn't require a filing cabinet and three hours every month. Snap a photo—Magic Heidi's AI extracts the date, amount, VAT, category, and vendor automatically. Everything syncs to your Windows app instantly.
See Your Financial Health at a Glance
The profit calculator estimates your tax obligations based on your actual income and expenses. If your annual turnover exceeds CHF 100,000, you'll need to register for VAT—Magic Heidi tracks this threshold automatically.
Built for Switzerland.
Trusted by Freelancers.
Most accounting software targets SMEs with 50 employees and complex needs. Magic Heidi was created by someone who understands your reality as a solo freelancer.
🇨🇭 Swiss Made
🔒 Encrypted
💬 DE/FR/IT/EN
⭐ 5-Star Rated
🧾
Swiss QR-Bills
November 2025 ready
💰
All VAT Rates
8.1%, 2.6%, 3.8% built in
🏦
Zürich Servers
Data never leaves Switzerland
🌐
Local Support
Phone & email in your language
Comparison
Magic Heidi vs. Alternatives
See why Swiss freelancers are switching from enterprise tools to an app built just for them.
| Feature | Magic Heidi | bexio | smallinvoice |
|---|---|---|---|
| Monthly Price | CHF 30 | CHF 45+ | CHF 30 |
| Built For | ✓ Freelancers | ✗ SMEs | ⚠ SMEs/Freelancers |
| Native Windows App | ✓ Yes | ✗ Web only | ✗ Web only |
| AI Receipt Scanning | ✓ Included | ✓ Yes | ⚠ Limited |
| Offline Mode | ✓ Yes | ✗ No | ✗ No |
| Mobile Apps | ✓ Full | ⚠ Limited | ✓ Yes |
Testimonials
What Windows Users Say
Magic Heidi has earned 5-star ratings from freelancers across Switzerland.
5 / 5
Very practical and time-saving. Easy to use, good graphics and the analytics provide a good overview.
Abelix
Windows User
5 / 5
The app is very intuitive to use, the design is clean and beautiful. Not something you usually see, especially for an invoicing app.
Verified User
Capterra Review
5 / 5
A truly easy to understand and easy to use accounting platform! As a freelance videographer in Switzerland, it's perfect for my small accounting duties.
Verified User
Capterra Review
Simple Pricing. No Surprises.
One plan. All features. Cancel anytime.
Free Trial
CHF0/month
Forever
- 3 invoices
- 3 expenses
- All features unlocked
- No credit card required
Most Popular
Annual
CHF24.99/month
Billed Annually at CHF 299
- Unlimited invoices
- Unlimited expenses
- AI expense scanning
- Native Windows app
- Bank statement import
- Swiss VAT management
- Priority support
Monthly
CHF30/month
Flexible, cancel anytime
- Unlimited invoices
- Unlimited expenses
- AI expense scanning
- Native Windows app
- Bank statement import
- Swiss VAT management
🛡️30-day money-back guarantee. Try it risk-free.
FAQ
Frequently Asked Questions
Does Magic Heidi support the new QR-bill requirements for November 2025?
Yes. The November 2025 changes require structured addresses (AdrTp = "S") in QR codes. Magic Heidi already uses this format, so your invoices will remain fully compliant without any action needed from you.
Can I import my bank statements automatically?
Yes. Magic Heidi imports bank statements and helps you match transactions to invoices. This makes reconciliation faster and ensures you always know which clients have paid.
Does it handle all Swiss VAT rates?
Yes. Magic Heidi supports the standard rate (8.1%), reduced rate (2.6%), and accommodation rate (3.8%). VAT can be included in your prices or added on top—your choice.
Can I use Magic Heidi in German, French, or Italian?
Yes. The app interface is available in German, French, Italian, and English. You can also generate invoices in your client's preferred language, regardless of your own settings.
Where is my data stored?
All data is stored exclusively on Swiss servers in Zürich. Your financial information never leaves Switzerland and is protected with end-to-end encryption.
Can I sync between my Windows PC and my phone?
Yes. Your account syncs automatically across all devices—Windows, Mac, iPhone, Android, and web browser. Start work on one device and continue on another without missing a beat.
Does Magic Heidi work offline?
No, for now, the Windows version (and the other versions) require an internet connection to generate invoices. Some basic features work offline.
Does Magic Heidi work for my GmbH or AG?
Magic Heidi is designed specifically for freelancers and sole proprietors (Einzelunternehmen). If you're running a GmbH with employees and complex accounting needs, a tool like bexio might be more appropriate.
Start Invoicing Smarter Today
You became a freelancer for freedom—not to spend your evenings on paperwork. CHF 30/month. Swiss QR invoices. AI expense tracking. Data stored in Zürich.