5 / 5
This accounting platform is incredibly easy to understand and use! As a freelance videographer in Switzerland, it's perfect.
David Sarlin
Freelance Videographer
Swiss-Made Software
Swiss Accounting Software Built for Freelancers
Stop wrestling with spreadsheets and dreading tax season. Magic Heidi handles your invoices, expenses, and VAT—so you can focus on the work you actually love.
5,000+
Swiss Freelancers
4.9★
App Rating
30 sec
Invoice Creation
The Admin Problem Every Swiss Freelancer
Knows Too Well.
You didn't become self-employed to spend weekends buried in receipts. Yet here you are—chasing expenses, wondering if invoices meet QR-bill requirements, guessing what you'll owe in taxes. 22% of freelancers say accounting is their biggest challenge. Most software wasn't built for you.
📄
QR-Bill Compliant
Swiss requirements handled🧾
AI Expense Tracking
Snap, scan, done🇨🇭
Zürich Data Storage
Your data stays in SwitzerlandCross-Platform
Create Professional QR Invoices in 30 Seconds
Work from a café in Zürich. Scan a receipt on the tram. Review your cashflow from bed. No other Swiss accounting software runs on every device.
- 📱Every Device
iPhone, Android, Mac, Windows, Web
- 🎓No Degree Needed
Plain language, not accounting jargon
- 🇨🇭Swiss Built
By Swiss people, for Swiss people
- 🔄Always Synced
Work anywhere, data everywhere
Invoices
- Invoice #3
Magic Heidi
CHF 500
Jan 29
- Invoice #2
Webbiger LTD
CHF 2000
Jan 24
- Invoice #1
John Doe
CHF 600
Jan 20
Professional Invoices That Just Work
Since October 2022, all Swiss invoices must include QR codes. Starting November 2025, structured addresses become mandatory. Magic Heidi generates compliant QR invoices automatically. No manual formatting. No compliance headaches.
Invoices
- Invoice #3
Magic Heidi
CHF 500
Jan 29
- Invoice #2
Webbiger LTD
CHF 2000
Jan 24
- Invoice #1
John Doe
CHF 600
Jan 20
AI-Powered
Expense Tracking That Does Itself
Snap a photo of your lunch receipt. Magic Heidi's AI reads it, categorizes it, and files it—in seconds. No more shoeboxes of crumpled receipts. No more manual data entry. No more lost deductions.
Core FeaturesEverything Swiss Freelancers
Everything Swiss Freelancers
Need to Stay Compliant.
Built specifically for self-employed professionals earning under CHF 500,000.
QR Invoice Generation
Generate compliant QR invoices automatically. 2026 ready with structured address support.
- One-click QR-bill creation
- Automatic structured address formatting
- Multi-currency with CHF conversion
- Payment status tracking
Smart Expense Tracking
AI-powered receipt scanning extracts date, amount, VAT, category, and vendor automatically.
- Photo capture on mobile
- Drag and drop on desktop
- Automatic categorization
- Tax-ready organization
Automatic VAT Management
Swiss VAT rates already configured. Calculates VAT on every transaction automatically.
- Standard rate 8.1%
- Reduced rate 2.6%
- Accommodation rate 3.8%
- Quarterly breakdowns
Bank Statement Import
Connect your bank with MT940 and ISO 20022 support—the Swiss banking standards.
- Automatic transaction import
- Real-time cashflow visibility
- Instant reconciliation
- Less manual entry
Tax & AHV Estimates
Know what you'll owe before it's due. No more surprise tax bills.
- Year-round tax estimates
- AHV/AVS calculations
- Set aside the right amount
- Sleep better at night
Milchbüechli Ready
Under CHF 500,000? Swiss law allows simplified accounting. We handle exactly this.
- Income & expense overview
- Assets & liabilities statement
- Clean and compliant
- Scales when you grow
Built in Switzerland.
For Switzerland.
Your financial data never leaves the country. Our support team works from Switzerland and responds in German, French, Italian, or English. Real humans. Fast replies. No chatbots.
🇨🇭 Swiss Made
🔒 Zürich Hosted
💬 Local Support
⭐ 4.9 Rating
🔒
Zürich Data Storage
Data never leaves Switzerland
💬
4 Language Support
DE, FR, IT, EN
📋
VAT Configured
8.1%, 2.6%, 3.8% ready
⚖️
Code of Obligations
Fully compliant
Comparison
Magic Heidi vs. Alternatives
If you're a freelancer who wants simplicity without sacrificing Swiss compliance, Magic Heidi fits better than enterprise tools or outdated desktop software.
| Feature | Magic Heidi | bexio | CashCtrl | Banana |
|---|---|---|---|---|
| Built for Freelancers | ✓ Yes | ✗ SME focus | ⚠ Limited | ✗ No |
| All Platforms | ✓ iOS, Android, Mac, Windows, Web | ✗ No | ⚠ Web only | ✗ Desktop only |
| No Accounting Knowledge | ✓ Yes | ⚠ Some needed | ✗ Required | ✗ Required |
| AI Receipt Scanning | ✓ Included | ⚠ Limited | ✗ No | ✗ No |
| QR Invoice Generation | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes |
| Mobile Expense Capture | ✓ Yes | ⚠ Limited | ✗ No | ✗ No |
Flexible Options
Work Your Way
Whether you go solo, work with an accountant, or want hands-off service—Magic Heidi adapts to you.
Export to Your Accountant
Export complete books in one click. Clean data files your accountant can actually use.
In-House Service
Want hands-off accounting? Our Swiss team handles everything for CHF 99/month.
Do It Yourself
Straightforward books? Handle everything yourself with our intuitive interface.
One-Click Export
Every receipt and invoice stays accessible via secure cloud links.
Testimonials
What Swiss Freelancers Say
Trusted by thousands of self-employed professionals across Switzerland.
5 / 5
I've switched to Magic Heidi for my two businesses, and it's been a total game-changer for creating invoices and especially keeping track of expenses.
Gerrit Egnew
Business Owner
5 / 5
I really have a phobia of paperwork, invoices, and all that business stuff, but with Magic Heidi it's so much easier and quicker.
Kevin Bourgeois
Photographer & Editor
Simple Pricing. No Surprises.
One plan. All features. Cancel anytime.
Free Trial
CHF0/month
Forever
- 3 invoices
- 3 expenses
- All features unlocked
- No credit card required
Most Popular
Annual
CHF24.99/month
Billed Annually at CHF 299
- Unlimited invoices
- Unlimited expenses
- AI expense scanning
- All platforms included
- Bank statement import
- Swiss VAT management
- Priority support
Monthly
CHF30/month
Flexible, cancel anytime
- Unlimited invoices
- Unlimited expenses
- AI expense scanning
- All platforms included
- Bank statement import
- Swiss VAT management
🛡️30-day money-back guarantee. Try it risk-free.
FAQ
Frequently Asked Questions
Do I need to register for VAT as a freelancer?
Only if your annual turnover exceeds CHF 100,000. Below that threshold, VAT registration is optional. Magic Heidi tracks your revenue and alerts you when you're approaching the limit.
What's the difference between Milchbüechli and double-entry accounting?
Milchbüechli (simplified accounting) is allowed for businesses under CHF 500,000 turnover. You only track income, expenses, and basic assets/liabilities. Above CHF 500,000, Swiss law requires full double-entry bookkeeping with balance sheet, income statement, and notes.
Are Magic Heidi invoices QR-bill compliant?
Yes. All invoices include Swiss QR codes meeting current requirements. We're already updated for the November 2025 structured address mandate.
Where is my data stored?
Exclusively in Zürich, Switzerland. Your financial data never leaves the country.
Can I share my books with my accountant?
You can export everything in one click — invoices, expenses, and reports in standard formats. Your accountant gets exactly what they need.
What if I have clients in other currencies?
Magic Heidi supports multiple currencies with automatic CHF conversion. Invoice in EUR, USD, or GBP—we handle the rest.
Do I need accounting experience?
Not at all. Magic Heidi was designed for freelancers without accounting backgrounds. If you can use a smartphone, you can manage your books.
Resources
Accounting Software Comparisons & Guides
Explore detailed comparisons and guides to make the best choice for your freelance business.
bexio Review
In-depth look at Switzerland's popular business software
bexio Alternative
Why freelancers are switching to simpler tools
Banana Accounting Alternative
Modern alternatives to desktop accounting
Winbiz Review
Comprehensive business management software analysis
Smallinvoice Review
Swiss invoicing platform comparison
Newco Review
Swiss company formation and accounting
Accounting Guides & Resources
Understanding Accounting
- Double-Entry Bookkeeping Explained
- How to Keep Accounting Records as a Self-Employed Person
- Sole Proprietor Accounting Basics
- Mastering Financial Reporting
Working with Professionals
Expense & Invoice Management
- Simplifying Expense Tracking
- Integrating Your Bank Account with Accounting Software
- Issuing Credit Notes
- Automating Late Payment Reminders
VAT & Tax Resources
Run Your Freelance Business Without the Admin Headache
Stop spending weekends on bookkeeping. Start focusing on work that pays. No credit card required. Set up in minutes.