iPhone Invoicing App for Swiss Freelancers
Create and send Swiss QR invoices from your iPhone, track payment status, scan receipts, and stay VAT-ready without waiting to get back to your laptop.
Quick answer: If you want an iPhone invoicing app in Switzerland that handles QR invoices, quotes, expenses, payment reminders, Swiss VAT, and bank imports, Magic Heidi is built for that workflow.
It is a strong fit for solo freelancers who want to invoice quickly from their phone and keep admin under control without moving into an SME suite. Pricing starts at CHF 24.99/month billed annually or CHF 30 month-to-month.
Use it if you want to:
- send an invoice right after a meeting
- create a quote on iPhone and convert it later
- scan receipts from your camera instead of typing them in
- see which invoices are open, overdue, or paid
- continue the same work on Mac, Windows, Android, or the web app
If you want a broader tool comparison, see mobile invoicing solutions for Swiss freelancers.
Why Generic iPhone Invoice Apps Fall Short in Switzerland
The core issue is not whether an app can make a PDF. It is whether it supports the real Swiss workflow from quote to payment.
QR Invoices Are Mandatory
Swiss clients expect QR-bills they can scan and pay immediately. Generic apps often treat that as an addon or do not support it properly.Swiss VAT Is Not a Detail
Freelancers need correct VAT handling, clear totals, and exports that still make sense at tax time.Mobile Often Means Limited
Many tools let you view invoices on iPhone, but not run the full workflow comfortably from your phone.Late Payment Follow-up Gets Missed
If payment status, reminders, and bank matching live in different places, cash flow suffers.Built for Swiss freelancers,
not retrofitted for them.
Magic Heidi combines an iPhone-first workflow with Swiss invoicing requirements. You can create quotes and invoices, send PDFs, track payment status, scan receipts, and keep everything synced across devices.
Create compliant QR invoices directly on iPhone
Send quotes, convert them later, and follow up on overdue invoices
Scan receipts now, reconcile later with bank imports
German, French, Italian, and English from one account
From quote to paid invoice,
on one device.
This page is about real iPhone work, not a stripped-down mobile companion.
Quotes and Invoices
Create a quote or invoice on your iPhone, send the PDF immediately, and convert approved quotes later without retyping everything.
- Quote-to-invoice workflow
- Branded PDFs with your logo
- Clean itemized invoices
- Client details saved for reuse
Payment Tracking and Reminders
See which invoices are open, overdue, or paid and stay on top of follow-up without spreadsheet work.
- Invoice status tracking
- Due dates and payment reminders
- Better visibility on cash flow
- Faster follow-up from your phone
Expenses and Bank Import
Capture receipts when they happen, then keep bookkeeping moving with bank statement imports and matching.
- AI receipt scanning
- Category and VAT capture
- Bank statement import
- Cleaner reconciliation workflow
Swiss VAT and Multi-language Documents
Keep invoicing aligned with Swiss requirements while working across language regions and international clients.
- Swiss VAT rates built in
- German, French, Italian, English
- CHF and EUR invoices
- Tax-ready exports
Receipt Capture That Actually Saves Time
Take out your iPhone, scan the receipt, and move on. Magic Heidi extracts the amount, merchant, date, and category so you do not need to rebuild the same expense later from memory.
What an iPhone-First Workflow Looks Like
Create on the spot
Build a quote or invoice before you leave the client meeting.
Preview the PDF
Check the final document before you send it.
Track payment status
Open, overdue, and paid invoices stay visible on your phone.
Follow up faster
Send reminders while the invoice is still top of mind.
Scan receipts immediately
Capture the expense when you get the receipt, not weeks later.
Finish anywhere else
Pick up the same data later on desktop or web.
Finish Admin Before It Piles Up
Magic Heidi is designed for freelancers who invoice in the gaps between actual work.
- 👤Step 1 - Open client or create one
Reuse existing client data or add a new contact directly from your iPhone.
- 📝Step 2 - Create quote or invoice
Add line items, VAT, due date, and branding without switching tools.
- 📤Step 3 - Send and track
Send the PDF, then monitor open, overdue, and paid status from the same account.
- 📸Step 4 - Capture receipts and reconcile later
Scan expenses on the spot and use bank imports to keep bookkeeping current.
- Invoice #3
Magic Heidi
CHF 500
Jan 29
- Invoice #2
Webbiger LTD
CHF 2000
Jan 24
- Invoice #1
John Doe
CHF 600
Jan 20
Magic Heidi vs. Other iPhone Invoicing Options
For a solo freelancer, the important question is not which tool has the longest feature list. It is which one lets you invoice quickly on iPhone without losing Swiss compliance.
| Feature | Magic Heidi | bexio | International apps |
|---|---|---|---|
| Best fit | Solo freelancers | SMEs and teams | General small business |
| Swiss QR invoices | ✓ Built in | ✓ Supported | Varies |
| iPhone workflow | ✓ Full mobile workflow | Available | Varies |
| Quotes and invoices | ✓ | ✓ | ✓ |
| Receipt capture | ✓ AI scanning | Available | Varies |
| Bank import | ✓ | ✓ | Varies |
| Swiss VAT + multilingual documents | ✓ | ✓ | Varies |
Frequently Asked Questions
Can I create Swiss QR invoices directly from my iPhone?
Yes. Magic Heidi lets you create Swiss QR invoices on iPhone, generate the QR section automatically, and send the PDF directly to the client.
Can I send quotes or estimates from my iPhone too?
Yes. You can create quotes on iPhone and convert approved quotes to invoices later, which is useful if your client work starts with an estimate before billing.
Do I need to charge VAT as a Swiss freelancer?
VAT registration generally becomes mandatory once your annual turnover exceeds CHF 100,000. Magic Heidi supports invoicing both below and above that threshold with Swiss VAT rates built in.
Can I track which invoices are paid or overdue?
Yes. The app is built around invoice status tracking, so you can see open, overdue, and paid invoices and follow up with reminders when needed.
Is it only for iPhone?
No. The iPhone app is part of the same account as Magic Heidi on Mac, Windows, Android, and web, so you can start on one device and continue on another.
Do I need an internet connection?
An internet connection is recommended for sending invoices, syncing data, cloud backup, and keeping all devices up to date. That connected workflow is what makes status tracking and cross-device sync useful.
Can I scan receipts and import bank statements?
Yes. You can scan receipts with your iPhone camera and use bank statement imports later to match incoming and outgoing money with your bookkeeping workflow.
Where is the data stored?
Magic Heidi stores data on Swiss servers in Zurich. That matters for freelancers who want their financial data hosted in Switzerland rather than on generic international infrastructure.
How much does it cost?
Current public pricing starts at CHF 24.99 per month when billed annually at CHF 299, or CHF 30 on a monthly plan. There is also a free entry point to test the workflow before committing.
Turn Your iPhone Into a Swiss Invoicing Office
Start free, create your first invoices, and see whether the workflow fits the way you actually work. No credit card required for the first step.