Swiss-Made Software

Stop Losing 81 Hours a Year on Freelance Bookkeeping

Managing finances as a Swiss freelancer shouldn't feel like a second job. The right financial management software transforms your business—and gives you back your time.

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81+
Hours Saved Yearly
326K+
Swiss Freelancers
30 sec
Invoice Creation

Why Generic Software Fails
Swiss Freelancers

With 25% of Switzerland's workforce now freelancing, the demand for comprehensive financial management solutions built specifically for Swiss self-employed professionals has never been higher. Generic accounting software designed for corporations won't cut it.

🇨🇭

QR-Bill Compliance

Mandatory since 2022, new requirements in November 2025
📊

Swiss VAT Rates

8.1%, 3.8%, and 2.6% rates handled correctly
📁

10-Year Retention

All documents must be kept for a decade
Swiss Regulatory Reality

The Unique Requirements You Can't Ignore

VAT registration kicks in at CHF 100,000 turnover. QR-bills are mandatory with new technical requirements coming November 2025. Below CHF 500,000, you can use simplified 'Milchbüechli' accounting—above that, full double-entry is required. Generic software rarely handles these out of the box.

Swiss Tax Requirements
Essential Features

Create Compliant Invoices in 30 Seconds

Every invoice you send to Swiss clients needs a proper QR-bill. Magic Heidi generates these automatically, ensuring compliance with the latest technical standards—including the November 2025 structured address requirements.

  • 🧾
    QR-Bill Generation

    Automatic formatting that stays compliant

  • 🏦
    Swiss IBAN Support

    CH/LI prefixes handled correctly

  • 🔄
    Auto-Updates

    Regulations change, your invoices adapt

  • 🌍
    Multi-Currency

    Work with international clients seamlessly

Invoices
  • Invoice #3

    Magic Heidi

    CHF 500

    Jan 29

  • Invoice #2

    Webbiger LTD

    CHF 2000

    Jan 24

  • Invoice #1

    John Doe

    CHF 600

    Jan 20

AI-Powered

Expense Tracking That Does Itself

Digging through shoeboxes of receipts before tax season? That's time you'll never get back. Snap a photo—Magic Heidi's AI extracts the date, amount, VAT, category, and vendor automatically. No more manual data entry. No more shoeboxes of receipts.

Magic Heidi Expense Tracking on Mobile

Automatic Bank Statement Import

Manual transaction entry introduces errors and wastes time. Connect directly to your Swiss bank accounts, import transactions, and match them to invoices or expenses automatically. Real-time visibility into your cash flow without lifting a finger.

Magic Heidi Analytics Dashboard
The Hidden Cost

The Real Price of DIY
Financial Management

Many freelancers convince themselves spreadsheets are 'free.' They're not.

Built for Switzerland.
By Swiss Freelancers.

Magic Heidi was built by Swiss freelancers who understood that existing solutions were either too complex or missing critical local features. Your data stays in Switzerland—not overseas data centers with different privacy regulations.

🇨🇭 Made in Switzerland
🔒 Data in Zürich
💬 Local Support
⭐ Freelancer-First
🧾
QR-Bill Ready

Compliant with 2025 requirements

💰
Swiss VAT Rates

8.1%, 3.8%, 2.6% built-in

🏦
Bank Import

Swiss bank compatibility

🌐
Multilingual

DE, FR, IT, EN support

Comparison

Magic Heidi vs. Generic Software

See why Swiss-specific features matter more than you think.

FeatureMagic HeidiInternational SoftwareSpreadsheets
Price/MonthCHF 24.99CHF 40+Free
QR-Bill Compliance✓ Auto-generated⚠ Manual setup✗ Not available
Swiss VAT Rates✓ Built-in⚠ Manual config✗ Manual
Swiss Bank Import✓ Automatic⚠ Limited✗ Manual
AI Receipt Scanning✓ Included⚠ Extra cost✗ No
Data Location✓ Switzerland✗ Overseas⚠ Your device
Time to Learn5 minutesHoursWeeks
Benefits

What Changes When You Switch

Consolidating your financial tasks into one platform delivers measurable advantages:

Magic Heidi Invoice List

Making the Switch: From Spreadsheets to Software

Transitioning from manual methods to accounting software doesn't have to be painful.

Week 1: Set Up Core Functions

  1. Create your account and company profile
  2. Connect your bank account for automatic imports
  3. Set up your invoice template with QR-bill formatting
  4. Configure VAT settings if applicable

Week 2: Import Historical Data

Most software allows importing existing client lists, expense categories, and transaction history. This creates a baseline for comparison and ensures continuity in your records.

Week 3-4: Build New Habits

Send all new invoices through your software. Scan receipts immediately instead of collecting them. Check your dashboard weekly to catch any categorization issues early.

Month 2 and Beyond: Expand Features

Once comfortable with basics, explore additional functionality: automated payment reminders, financial reports, tax estimation tools, and integrations with other business software you use.

Testimonials

What Swiss Freelancers Say

Real feedback from real users managing their finances with Magic Heidi.

5 / 5

Top-notch—simple, clear, and the support is exceptionally fast and very helpful. The invoices look great.

Swiss Freelancer

Verified User

5 / 5

Very practical and time-saving—easy to use, good graphics, and the analytics provide a good overview.

Independent Consultant

Verified User

5 / 5

Finally, accounting software that understands Swiss requirements. QR-bills work perfectly every time.

Graphic Designer

Freelancer, Zürich

Join them today
FAQ

Frequently Asked Questions

Do I really need accounting software as a Swiss freelancer?

If you send more than a few invoices monthly or want to claim business expenses on your taxes, yes. The time savings alone justify the cost, and proper record-keeping protects you during audits.

What's the VAT registration threshold in Switzerland?

CHF 100,000 in annual turnover. Once you exceed this, you must register with the Swiss Federal Tax Administration and charge VAT on your services.

Can I use international accounting software for my Swiss freelance business?

You can, but you'll likely encounter issues with QR-bill compliance, Swiss VAT rates, and bank integrations. Swiss-specific solutions handle these requirements automatically.

How long must I keep financial records?

Swiss law requires retaining all business documents for a minimum of 10 years. Digital storage counts, making cloud-based accounting software an ideal solution.

What's the difference between simplified and double-entry bookkeeping?

Below CHF 500,000 annual turnover, you can use simplified accounting (income/expense statements). Above this threshold, full double-entry bookkeeping (balance sheets, profit/loss accounts) is required.

Simple Pricing. No Surprises.

One plan. All features. Cancel anytime.

Free Trial

CHF0/month
Forever
  • 3 invoices
  • 3 expenses
  • All features unlocked
  • No credit card required
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Annual

CHF24.99/month
Billed Annually at CHF 299
  • Unlimited invoices
  • Unlimited expenses
  • AI expense scanning
  • All platforms included
  • Bank statement import
  • Swiss VAT management
  • Priority support
Start Annual — Save 17%

Monthly

CHF30/month
Flexible, cancel anytime
  • Unlimited invoices
  • Unlimited expenses
  • AI expense scanning
  • All platforms included
  • Bank statement import
  • Swiss VAT management
Start Monthly
🛡️30-day money-back guarantee. Try it risk-free.

Take Control of Your Freelance Finances

With over 326,000 active sole proprietorships in Switzerland, you're not alone. But you don't have to struggle with spreadsheets and tax-season panic. Try Magic Heidi free and see how much easier freelance accounting can be.

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