You finished the work. The client is happy. Now comes the part most freelancers dread: invoicing. Magic Heidi changes that—create compliant, professional invoices that get you paid faster.
Since September 2022, QR invoices have been mandatory in Switzerland. The old orange and red payment slips are gone. If your invoice doesn't include a Swiss QR code, clients may struggle to process payments—and you could face delays or compliance issues.
Before creating your first invoice, spend 2 minutes on setup. You'll only do this once.
A branded invoice looks more professional. Tap the menu icon, select 'Change logo', and upload your image.
Enter your IBAN and business address. This is all Magic Heidi needs to generate compliant Swiss QR codes.
If you charge VAT, choose between Normal (added on top) or VAT included modes.
With setup complete, here's how to create an invoice. Navigate to the 'Invoices' section and tap the '+' button to get started.
Navigate to the 'Invoices' section and tap the '+' button. Select an existing client or create a new one with their full name, address, and email.
Click 'Add item' and enter description, quantity, and price. Use recent items to save time on similar services.
Tap the edit button to adjust language, currency, custom messages, and VAT rates. Settings save automatically for each client.
Click 'Generate invoice' to create a PDF with your logo and compliant Swiss QR code. Download or send directly to your client.
Once you've mastered basic invoicing, these features help you work even faster.
Create quotes the same way as invoices. When approved, convert to invoice with one click—no re-entering information.
Invoice international clients in their preferred currency. VAT amounts stay in CHF for Swiss compliance.
Add payment terms, project references, or thank-you notes. Personalize every invoice for better client relationships.
Staying compliant with Swiss invoicing requirements doesn't have to be complicated. Magic Heidi handles all the details automatically.
Compliant codes generated automatically
All Swiss invoice fields included
Stored securely on Swiss servers
November 2025 format ready
Swiss invoices must include:
Magic Heidi includes all of these automatically. You focus on the work; the app handles compliance.
You don't need to do anything special. Once you've entered your IBAN in the Bank details section, Magic Heidi automatically generates a compliant QR code on every invoice.
The standard Swiss VAT rate is 8.1%. Reduced rates of 2.6% apply to certain goods like food and books. If you're unsure, consult with a tax professional about which rate applies to your services.
Yes. Magic Heidi supports German, French, Italian, and English. Set the language per invoice in the invoice settings. Client-specific settings are remembered for future invoices.
Create a quote using the same process as an invoice, selecting 'Quote' as the document type. When your client approves, open the quote and convert it to an invoice. All details transfer automatically.
At minimum: your business details, client details, invoice date, description of services, amount due, and VAT information if applicable. Magic Heidi prompts you for all required fields.
Yes. Mark invoices as paid directly in the app. The Invoices section shows you outstanding and completed invoices at a glance.
Magic Heidi works on iPhone, Android, Mac, Windows, and web. Your data syncs across all devices, so you can start an invoice on your phone and finish it on your computer.
Over 80% of small business clients pay freelancers late. The biggest causes? Unclear invoices, missing information, and payment friction.
Clients scan and pay in seconds—no manual entry errors
Never miss important information on any invoice
Make your business look established and trustworthy
Support in German, French, Italian, and English—built by a Swiss freelancer, for Swiss freelancers.
No credit card required. Start invoicing professionally today.