5 / 5
Finally, an invoicing app that just works. Created my first QR invoice in under 2 minutes.
Sarah M.
Graphic Designer, Zürich
Create a Swiss QR Code Invoice in 5 Minutes
Nearly 30% of invoices from Swiss freelancers contain compliance errors. With the right tool, you can generate professional, regulation-ready invoices in minutes—not hours.
Why QR Invoices Matter for Freelancers
A Swiss QR invoice (QR-Rechnung) is the standard payment format in Switzerland since October 2022. When your client scans this code with their banking app, all payment details transfer automatically. No manual typing. No errors.
⚡
Faster Payments
Clients pay with one scan✅
Fewer Errors
No manual typing mistakes🏛️
Full Compliance
Meet Swiss regulations📱
Mobile Ready
Instant payment via banking appsImportant Update
November 2025 Requirements
QR invoices now require structured addresses only (type S). If your invoicing software still uses unstructured addresses, you must update before September 30, 2026. Magic Heidi already supports the new format—no action needed on your part.
Step-by-Step Guide
Create Your First QR Invoice
Here's how to create a compliant Swiss QR invoice with Magic Heidi in just a few simple steps.
Step 1: Sign Up
Add your Swiss IBAN, business name, address, and VAT number if registered. Setup takes about 30 seconds.
Step 2: Create Invoice
Click 'New Invoice' and enter your client's information in the structured address format.
Step 3: Add Line Items
Describe services, set quantity, rate per unit, and any applicable discounts.
Step 4: Set VAT
Magic Heidi calculates VAT automatically based on your settings (8.1%, 2.6%, or 3.8%).
Generate & Send
Professional PDFs Ready to Send
Click 'Generate Invoice' and Magic Heidi creates a PDF with your professional header, itemized services, VAT breakdown, Swiss QR code with all payment data, and reference number for tracking. Send directly via email or download the PDF.
What Makes a Valid Swiss QR Invoice?
Your invoice must include specific elements to be legally compliant and processable by Swiss banks.
Mandatory Elements
| Element | Description |
|---|---|
| IBAN | Your Swiss bank account number |
| Payee | Your name/company and address |
| Amount | Invoice total (CHF or EUR only) |
| Currency | CHF or EUR |
| Payer | Client name and address |
| Reference | QR reference or Creditor Reference |
Technical Requirements
The QR code must meet strict specifications:
- Minimum size: 46 x 46 mm
- Black on white only
- Swiss cross in center
- Specific error correction level
Magic Heidi handles all technical requirements automatically. Every QR code generated meets Swiss banking standards.
Beyond InvoicingTrack Payments
Track Payments
and Expenses
Creating invoices is just the start. Magic Heidi helps you manage your entire freelance business.
Mark Invoices as Paid
When payment arrives, mark the invoice as paid with one click. Track which clients have paid at a glance.
- One-click payment marking
- Confetti celebration included
- Overdue invoice tracking
- Payment status overview
Import Bank Statements
Connect your bank statements to automatically match incoming payments with open invoices.
- Automatic payment matching
- No manual reconciliation
- Real-time sync
- Swiss bank support
Track Expenses
Snap photos of receipts. Categorize expenses. Keep everything organized for tax time.
- AI receipt scanning
- Automatic categorization
- Tax-ready reports
- Your accountant will thank you
Send Payment Reminders
Late payment? Send a professional reminder directly from the app.
- One-click reminders
- Automatic follow-ups
- Professional templates
- Overdue notifications
FAQ
Common Questions About Swiss QR Invoices
Do I need a special bank account for QR invoices?
No. Any Swiss IBAN works. A QR-IBAN offers some additional features but isn't required.
Can I invoice in euros?
Yes. Swiss QR invoices support both CHF and EUR. Other currencies are not accepted in the QR code system.
What if my client doesn't have a Swiss bank account?
Clients outside Switzerland can still pay via IBAN transfer. The QR code contains all the information they need—they just can't scan it with a Swiss banking app.
Do I need to charge VAT as a freelancer?
Only if you're VAT-registered. Registration becomes mandatory when annual turnover exceeds CHF 100,000. Below that, it's optional.
How do clients pay a QR invoice?
They open their Swiss banking app, select 'Scan QR code,' and point their camera at the code. All payment details populate automatically. One tap to confirm, and the payment is sent.
What's the difference between IBAN and QR-IBAN?
A QR-IBAN is a special IBAN format that starts with a specific bank clearing number. It enables automatic payment matching. A regular IBAN works fine for QR invoices—you just get fewer automation features.
What happens if my QR code is wrong?
Banks reject invoices with invalid QR codes. The payment fails, you chase the client, everyone wastes time. Using proper invoicing software eliminates this risk.
Why Freelancers
Choose Magic Heidi
Magic Heidi was built by a Swiss freelancer who understood the pain of complex accounting software. Designed for solo operators—no bloat, no confusion.
🇨🇭 Swiss Hosted
🔒 Secure Data
💬 4 Languages
⭐ 4.9★ Rating
🎯
Built for Freelancers
Features you actually need
📱
Works Everywhere
iPhone, Android, Mac, Windows, Web
🇨🇭
Swiss Data
Stored exclusively in Zürich
⚡
Setup in Seconds
Add IBAN, start invoicing
Comparison
Magic Heidi vs. Enterprise Software
Enterprise software packs features you'll never use. Magic Heidi focuses on what freelancers actually need.
| Feature | Magic Heidi | bexio | Abacus |
|---|---|---|---|
| Monthly Price | CHF 30 | CHF 45-125 | CHF 50+ |
| Target User | ✓ Freelancers | ✗ SMEs | ✗ SMEs |
| Setup Time | 30 seconds | 30+ minutes | 1+ hour |
| QR Invoice Compliance | ✓ Auto | ✓ Yes | ✓ Yes |
| 2025 Address Format | ✓ Built-in | ⚠ Check | ⚠ Check |
| AI Expense Scanning | ✓ Included | ✗ No | ✗ No |
Trusted by Freelancers
What Users Say
Join thousands of Swiss freelancers who've simplified their invoicing.
5 / 5
Endlich eine App die für Freelancer gemacht ist. Keine komplizierte Software mehr!
Thomas K.
IT Consultant, Bern
5 / 5
The automatic QR code generation saved me hours of compliance headaches.
Marie L.
Marketing Consultant, Geneva
Stop Wasting Time on Manual Invoicing
Every hour spent wrestling with spreadsheets is an hour you're not billing clients. Create your first compliant QR invoice in minutes—not hours.