Smallinvoice Alternative Built for Freelancers
Smallinvoice is a real Swiss business software product with invoicing, expenses, accounting exports, and higher-tier project workflows. But many solo freelancers still want a narrower, faster tool that focuses on invoices, expenses, and VAT without the extra admin surface area.
Looking for a Smallinvoice alternative? Smallinvoice is a legitimate Swiss option for SMEs, startups, and freelancers. Its paid plans bundle invoicing, expenses, accounting exports, and broader business admin features. If you are a solo freelancer, that breadth can feel like more software than you need. Magic Heidi takes the opposite approach: faster setup, explicit AI expense scanning, and a product surface built around one-person businesses.
Smallinvoice Can Be Broader Than You Need.
Magic Heidi Stays Focused.
Smallinvoice covers a wider business-admin surface than many freelancer tools, including project and time workflows on higher plans. That can be useful for small teams. It can also mean more software to navigate when your real job is just sending invoices, capturing expenses, and staying tax-ready.
Explicit AI workflow
Unlimited AI expense scanning in Magic HeidiFreelancer-first setup
Built around solo workflows, not broader admin bundlesNative on every major platform
iPhone, Android, Mac, Windows, and WebFreelancer Accounting Without the Extra Layers
Magic Heidi is designed for Swiss freelancers who want QR invoices, expense capture, VAT support, and clear reports without learning a broader admin system first.
Smallinvoice or Magic Heidi — Which Fits You?
Use the product shape, not just the brand name, to decide.
Are you solo?
Yes: Magic Heidi stays focused on one-person businesses. No, we need multiple users: Smallinvoice Professional and Business include 3 and 5 users.
Do you need projects and time tracking?
Yes: Smallinvoice Business includes those workflows. No: Magic Heidi keeps the interface tighter around invoicing, expenses, and VAT.
What matters most?
Speed, simplicity, AI: Magic Heidi Broader business admin: Smallinvoice
How Magic Heidi Compares
Verified current smallinvoice paid plans.
| Feature | Magic Heidi | Smallinvoice Professional | Smallinvoice Business |
|---|---|---|---|
| Monthly Price | CHF 30/mo | CHF 30/mo | CHF 45/mo |
| Users Included | |||
| Core Focus | Freelancer-first | Invoicing + accounting exports | Broader SME workflows |
| Expenses | ✓ Included | ✓ Included | ✓ Included |
| Project & Time Tracking | ✗ Not the focus | ✗ Not included | ✓ Included |
| AI Expense Scanning | ✓ Unlimited | ⚠ No explicit AI claim found | ⚠ No explicit AI claim found |
| Native Desktop Apps | ✓ Mac + Windows | ✗ Not a core official story | ✗ Not a core official story |
Smallinvoice Free Is Useful.
But Read the Fine Print.
The free plan is real, but the feature story is not as broad as the paid plans.
1 User
The official pricing page scopes the free plan to a single user.
CHF 70K Limit
The free plan can be used until document totals reach CHF 70,000.
Paid Plans Add the Broader Modules
Expenses, accounting depth, and multi-user workflows are much clearer on Professional and Business.
QR-Bill Messaging Conflicts
Official smallinvoice pages disagree on whether QR bills are available on the free plan, so verify before relying on it.
What Makes Magic Heidi
a Better Smallinvoice Alternative
If you are a Swiss freelancer, the cleanest product often wins.
Where Smallinvoice Is Strong
Smallinvoice has real strengths for the right user: multi-user plans, project/time functionality on Business, PostFinance reconciliation, Pingen, e-Salär, and accounting exports to Banana, INFONIQA ONE 50, and Topal. If you need that broader business-admin bundle, it may fit better than a freelancer-first tool.
Practical concerns to keep in mind
- Free-plan messaging is inconsistent: smallinvoice's official pages conflict on QR-bill availability in the free plan.
- Broader scope means broader interface: the product covers more than just invoicing, which is useful for some users and unnecessary for others.
- Paid-plan fit is clearer than free-plan fit: Professional and Business are the safer basis for comparison because their modules are more clearly defined.
Switch from Smallinvoice Without Starting Over
Move your core freelancer workflow to a simpler setup when broader admin features are no longer worth the overhead.
Simple Pricing. All Features Included.
One plan. Every key freelancer feature.
Free Trial
- 3 invoices
- 3 expenses
- All features unlocked
- No credit card required
Annual
- Unlimited invoices
- Unlimited expenses
- Unlimited AI expense scanning
- All platforms included
- Bank statement import
- Swiss VAT management
- Priority support
Monthly
- Unlimited invoices
- Unlimited expenses
- Unlimited AI expense scanning
- All platforms included
- Bank statement import
- Swiss VAT management
Questions About Switching from Smallinvoice
Is Magic Heidi compliant with Swiss accounting standards?
Yes. Magic Heidi supports Swiss QR invoices, Swiss VAT rates, and clean exports for your tax workflow.
Can I import my customer data from Smallinvoice?
Yes. Export your customer list and rebuild the core workflow in Magic Heidi quickly.
Does Magic Heidi have time tracking and project management?
No. That is one of the clearest differences. Smallinvoice Business is better if you need project/time workflows. Magic Heidi focuses on invoicing, expenses, accounting visibility, and VAT.
Does Smallinvoice have AI features?
Current smallinvoice pages describe automation like QR pre-capture and payment reconciliation, but we did not find the same explicit AI receipt-scanning positioning that Magic Heidi uses. Magic Heidi's AI expense scanning remains the stronger automation story.
What does Smallinvoice's free plan actually include?
The official pricing page shows a free plan for one user up to CHF 70,000 in document totals. However, smallinvoice's own pages conflict on whether QR bills are included in that free tier, so verify that point before relying on it.
How does pricing compare?
Smallinvoice Professional is currently CHF 30/month for 3 users. Smallinvoice Business is CHF 45/month for 5 users. Magic Heidi is CHF 30/month or CHF 24.99/month equivalent on annual billing, with a freelancer-first interface and unlimited AI expense scanning.
What features does Smallinvoice have that Magic Heidi doesn't?
Smallinvoice offers stronger multi-user packaging, project and time tracking on Business, PostFinance reconciliation, Pingen, e-Salär, and several accounting export integrations. If you need that broader admin bundle, Smallinvoice may fit better.
Is my data safe?
Both products position themselves around Swiss data handling. smallinvoice explicitly says data remains in Switzerland and is protected with 256-bit encryption. Magic Heidi stores data in Switzerland as well.
Ready to Try a Simpler Swiss Invoicing Tool?
For solo freelancers, the best software is often the one you can forget about while you get back to client work.