Swiss-Made Software

Win More Projects with Professional Quotes

Create stunning, branded offers in seconds. Get them signed digitally. Convert to invoices with one click. The complete quote-to-payment workflow — built for Swiss freelancers.

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30 sec
Quote Creation
4.9★
App Store Rating
2x
Faster Approvals

The Quote Chaos Stops Here

You're a freelancer, not an administrator. Yet every new project starts with the same painful dance — cobbling together quotes in Word, chasing clients for approval, manually retyping everything into invoices, then wondering if you'll ever get paid.

📄
Scattered DocumentsQuotes in Word, invoices in Excel, payments... somewhere
📧
Lost in InboxesDid you get my quote?
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Manual Re-entryCopy-paste the same data three times
Complete Workflow

From First Quote to Final Payment

Magic Heidi connects every step of your client workflow. No more juggling tools. No more lost documents. No more awkward follow-ups.

Step 1

Create Professional Quotes

Your quote is often the first impression a client has of working with you. Make it count. Magic Heidi quotes are clean, professional, and unmistakably Swiss — with built-in signature and date fields for formal acceptance.

Magic Heidi Quote Creation
Quote Features

Everything You Need to Win Projects

Professional quotes that look like you hired a designer — created in seconds, not hours.

  • ✍️
    Signature & Date Fields

    Built-in acceptance section for formal approval

  • 📅
    Validity Period

    Set expiration dates so clients act fast

  • 🎨
    Your Branding

    Logo, colors, custom header and footer notes

  • 🔀
    Option-Based Quotes

    Show Package A vs B with optional totals

Invoices
  • Invoice #3

    Magic Heidi

    CHF 500

    Jan 29

  • Invoice #2

    Webbiger LTD

    CHF 2000

    Jan 24

  • Invoice #1

    John Doe

    CHF 600

    Jan 20

Pro Tip

Option-Based Quotes — Let Clients Choose

Sometimes you need to present alternatives. Basic vs. Premium. Option A vs. Option B. Use the "disable total sum" feature to show multiple packages elegantly without confusing combined prices.

Step 2

Convert to Invoice — One Click

The moment your client approves, convert your quote to a Swiss QR invoice instantly. No re-typing. No copy-paste errors. No wasted time. All details transfer automatically — client info, line items, amounts, VAT — and the Swiss QR-code is generated for you.

Quote to Invoice Conversion

Built in Switzerland.
For Switzerland.

Magic Heidi isn't a Silicon Valley startup localizing for Switzerland as an afterthought. Built by a Swiss freelancer who understands exactly what you need — because he needed it himself.

🇨🇭 Swiss-Owned Company
🔒 Data Hosted in Zürich
💬 Support in DE/FR/IT/EN
⭐ 4.9★ App Store Rating
🧾
Swiss QR-Bills

SIX-compliant on every invoice

💰
Swiss VAT Rates

8.1%, 2.6%, 3.8%

🏦
Any Swiss Bank

Works with your regular IBAN

🌐
4 Languages

DE, FR, IT, EN

Comparison

Magic Heidi vs. The Alternatives

See why freelancers are switching from complex SME software to purpose-built simplicity.

FeatureMagic HeidiBexioKlaraSmallinvoice
Monthly PriceCHF 24.99CHF 35-115CHF 19-49CHF 15+
Quote Creation✓ 30 seconds⚠ Complex⚠ Basic⚠ Basic
Signature Fields✓ Built-in⚠ Limited✗ No✗ No
Option-Based Quotes✓ Yes⚠ Workaround✗ No✗ No
One-Click to Invoice✓ Instant✓ Yes✓ Yes✓ Yes
Payment Confirmations✓ Yes✗ No✗ No✗ No
Mobile Apps✓ iOS & Android⚠ Limited✗ Web only✗ Web only
Use Cases

Built for How Swiss Freelancers Actually Work

From IT consultants to interior designers — the quote workflow that fits your business.

Testimonials

What Swiss Freelancers Say

Real reviews from real freelancers who've streamlined their quote-to-payment workflow.

5 / 5

I used to spend 30 minutes per quote in Word. Now it's literally 2 minutes. And when clients approve, I click once and the invoice is ready. Game changer.

Marco T.

IT Consultant, Bern

5 / 5

The signature fields make my quotes look so much more professional. Clients take them seriously. I've noticed faster approvals since I switched.

Sandra K.

Interior Designer, Zürich

5 / 5

Love the option-based quotes. I can show clients exactly what they get at each price point without creating three separate documents.

Yves M.

Web Developer, Lausanne

5 / 5

Finally, I don't have to chase payments awkwardly. The reminder system does it for me — professionally and persistently.

Elena R.

Marketing Consultant, Geneva

5 / 5

La fonction de confirmation de paiement est géniale. Mes clients apprécient le professionnalisme et moi j'ai une trace de tout.

Pierre L.

Photographe, Lausanne

5 / 5

Simple, clear, and the complete workflow in one place. Quote, invoice, reminder, confirmation — no more juggling five different tools.

Thomas R.

IT Freelancer, Basel

Join them today

Simple Pricing. No Surprises.

Quotes, invoices, reminders, confirmations — it's all included. One plan. All features. Cancel anytime.

Free Trial

CHF0/month
Forever free
  • 3 quotes
  • 3 invoices
  • All features unlocked
  • No credit card required
Start Free
Most Popular

Pro Annual

CHF24.99/month
Billed annually at CHF 299
  • Unlimited quotes
  • Unlimited invoices
  • Quote-to-invoice conversion
  • Payment reminders
  • Payment confirmations
  • All platforms included
  • Priority support
Start Annual — Save 17%

Pro Monthly

CHF30/month
Cancel anytime
  • Unlimited quotes
  • Unlimited invoices
  • All Pro features
  • Flexible monthly billing
Start Monthly
🛡️30-day money-back guarantee. Try it completely risk-free.
FAQ

Frequently Asked Questions

What's the difference between a quote and an invoice?

A quote (or offer) is a proposal you send before starting work — it tells the client what you'll do and what it will cost. An invoice is what you send after delivering the work to request payment. In Magic Heidi, you can convert any quote to an invoice with one click once your client approves.

Can clients sign quotes digitally?

Magic Heidi includes signature and date fields on every quote. Clients can print, sign, and scan — or use any e-signature tool to sign the PDF. The signature fields are built right into the document template for a professional look.

How do I show multiple options in a single quote?

Use the "disable total sum" feature. This lets you create sections (Option A, Option B, etc.) without showing a confusing combined total. Each section can have its own subtotal, and the client simply indicates which option they choose.

Can I convert a quote to an invoice even if I need to change something?

Absolutely. When you convert a quote to an invoice, Magic Heidi creates a new invoice with all the details pre-filled. You can edit anything — dates, amounts, notes, line items — before sending.

Do payment reminders send automatically?

You'll receive a notification when a payment is overdue, and you can send reminders with one click. We don't send reminders without your approval — you stay in control of client communication while we handle the heavy lifting.

What are payment confirmations and why do I need them?

Payment confirmations are official receipts you send to clients after receiving payment. They document the date and amount received, and confirm no further payment is required. It's the professional touch that closes the loop — and something most competitors don't offer.

Can I use quotes without being VAT-registered?

Yes. Magic Heidi supports both VAT-registered and non-VAT freelancers. Your quotes and invoices will display appropriately based on your settings — you can change this anytime if your status changes.

Does the quote feature work on mobile?

Yes! Create quotes on your iPhone or Android while meeting a client. Finish them on your laptop that evening. Everything syncs automatically across all platforms — iOS, Android, Mac, Windows, and Web.

Stop Chasing. Start Closing.

Your quotes should work as hard as you do. Create professional offers, track approvals, convert to invoices, and get paid — all in one place.

Create Your First Quote FreeBook a Demo
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