bexio Pricing 2026: What bexio Really Costs

TL;DR: In 2026, bexio costs between CHF 35 and 119 per month on the annual plan (Basic, Advanced, Optima, Ultimate). Paying monthly adds CHF 10 per month. Watch out: AI receipt scanning is only available from Advanced (CHF 42/mo.), and payroll costs extra. Over three years, a sole proprietorship realistically pays CHF 1'260 to 1'512 — freelancer-specific tools like Magic Heidi cost CHF 897 over the same period. Here's the complete price overview, as of 13 July 2026, verified on bexio.com.

You want to know what bexio costs — either because you're evaluating it right now or because you're checking whether your current plan still matches your company size. We'll clear up both here: every package, every extra cost, and an honest calculation of when bexio is worth it and when it isn't.

bexio prices 2026 at a glance

Since the package restructuring on 1 March 2026, bexio offers four packages:

Source: bexio.com/pakete-preise, retrieved on 13 July 2026. All prices excl. VAT.

Calculated per year, the annual plan works out to:

• Basic: CHF 420 per year
• Advanced: CHF 504 per year
• Optima: CHF 828 per year
• Ultimate: CHF 1'428 per year

The annual plan consistently saves CHF 120 per year compared to paying monthly — across all packages.

What's not included in the bexio price

The list price isn't the final price. Depending on your needs, these items come on top:

• Payroll: only available from Advanced, and then as an add-on — +CHF 7/mo. for 1 employee or +CHF 25/mo. for 5 employees. Only the Ultimate package includes payroll (up to 25 employees).
• AI receipt scanning in the Basic package: simply doesn't exist. If you want to scan receipts automatically, you need at least Advanced — and there you run into the limit of 50 scans per month.
• Additional users: CHF 21/mo. per extra user on Advanced (annual plan), CHF 13.80/mo. on Optima.
• bexio Pay: +CHF 14/mo. on Advanced and Optima; only included in Ultimate.
• No free version: bexio offers a 30-day trial, after that you pay. A permanently free plan doesn't exist.

2026 price increase: what changed in March

With the switch to the new package structure on 1 March 2026, bexio adjusted its prices. The most important change: the former Starter package was renamed Advanced and raised from CHF 35 to CHF 42 per month — a 20% increase for the same feature set. The new Basic package takes over the old price point of CHF 35, but without AI receipt scanning.

For existing customers, this means: if you were on Starter and want to keep receipt scanning, you now pay CHF 84 more per year. If you switch to Basic, you lose scanning.

What does bexio really cost? The 3-year calculation for a sole proprietorship

Let's take the realistic case: you run a sole proprietorship without employees, send invoices, record expenses and want to capture receipts by photo.

The Basic package lacks AI receipt scanning — for most self-employed people, that effectively means Advanced at CHF 42/mo.:

The difference over three years: CHF 615 compared to Advanced — for a tool built precisely for this use case (solo self-employed), including unlimited AI receipt scanning.

Important for context: this isn't a like-for-like comparison but a comparison of target groups. bexio can do things Magic Heidi deliberately can't — more on that in a moment.

When bexio is worth the money

Honest answer: in many cases. bexio is the market leader with over 100'000 customers, and the price is justified if you actually use the features:

• You have employees and need payroll — then there's hardly any way around Advanced plus the payroll module, or Optima.
• You work closely with a fiduciary who wants direct access to your double-entry accounting.
• You need a direct e-banking connection to your Swiss bank (a genuine bexio strength).
• You manage inventory or projects in a team — the multi-user and inventory features are designed for SMEs.

If that applies to you, CHF 504 to 828 per year is a fair price for a full-fledged SME system.

When you're paying too much

The reverse also holds: as a sole proprietorship without employees, with bexio you pay for modules you never open — payroll runs, inventory management, multi-user permissions. Simplified accounting (the Swiss "Milchbüechli" method) is legally entirely sufficient for sole proprietorships under CHF 500'000 in revenue; a system with double-entry bookkeeping then becomes ballast rather than help.

Typical signs that you're in the wrong price bracket:

• You only use bexio for invoices and expenses
• Your 50 Advanced scans are either too many (you barely scan) or too few (you pay extra for Optima)
• You've never run payroll and never set up fiduciary access

In that case, it's worth looking at freelancer-specific bexio alternatives — or going straight to the detailed bexio vs. Magic Heidi comparison.

Frequently asked questions about bexio prices

What does bexio cost per month?

On the annual plan: Basic CHF 35, Advanced CHF 42, Optima CHF 69, Ultimate CHF 119 per month (excl. VAT). With monthly payment, add CHF 10 per month in each case. On top of that come extra costs for payroll, additional users or bexio Pay, depending on your needs.

Is there a free version of bexio?

No. bexio offers a 30-day trial; after that, the cheapest package is Basic at CHF 35/mo. on the annual plan. If you want to start free permanently, some alternatives offer free entry plans — Magic Heidi, for example, with 3 invoices and 3 expenses including all features, with no time limit.

What does bexio cost with payroll?

At least CHF 49/mo. on the annual plan: Advanced (CHF 42) plus the payroll module for 1 employee (CHF 7). With 5 employees, it's CHF 67/mo. (Advanced + CHF 25) or Optima with the payroll add-on at CHF 94/mo. The Ultimate package (CHF 119/mo.) includes payroll for up to 25 employees.

Is the annual plan worth it?

Mathematically, almost always: it saves CHF 120 per year on every package compared to paying monthly. Paying monthly only makes sense if you genuinely need bexio for just a few months or want to test it in real operation first.

How often does bexio raise its prices?

The most recent adjustment came with the package restructuring on 1 March 2026 (Starter → Advanced, +20%). There were recurring price rounds before that too. With a subscription product, factor this in: don't budget today's price — expect adjustments over the contract years.

What's the cheapest bexio alternative for the self-employed?

That depends on the use case. For solo self-employed people who need invoices, expenses and VAT covered, Magic Heidi at CHF 25/mo. on the annual plan (CHF 299/year) is the option tailored to exactly this case — including unlimited AI receipt scanning, which bexio only includes from CHF 42/mo. and even there capped at 50 scans. For the full market overview, see the comparison of the best bexio alternatives.

All prices verified on 13 July 2026 at bexio.com. bexio is a trademark of bexio AG. This comparison is reviewed quarterly.