Keep track of every customer, send invoices directly via email, store contracts and notes—without the complexity of enterprise software. Built for freelancers who want simplicity, not features they'll never use.
Sales pipelines, lead scoring, marketing automation—none of that helps you send an invoice faster. You need to know who your clients are, email them directly, and find that contract from six months ago. That's it.
Open a customer profile and see what matters—contact details, every invoice, total revenue, notes, and files. No clicking through endless tabs.
Store all the details you actually need, with automatic city detection from Swiss postcodes.
Attach contracts, briefs, and agreements directly to customer profiles. Add private notes only you can see.
Send invoices, quotes, reminders, and confirmations in one click. No more copy-paste.
Create an invoice and send it directly to your customer. They receive a professional email with your logo, invoice details, and a PDF with Swiss QR-bill attached. When they pay, swipe to mark it done.
Everything your client needs, delivered from Magic Heidi.
Had a call about a potential project? Client prefers invoices at month-end? Add a private note. It stays attached to the customer profile—visible only to you, available whenever you need the context.
You're a freelancer, not a sales team. Here's what you actually need.
| Feature | Magic Heidi | Salesforce | HubSpot | Pipedrive |
|---|---|---|---|---|
| Price | CHF 30/mo | CHF 75+/mo | CHF 45+/mo | CHF 25+/mo |
| Setup Time | 2 minutes | Days/Weeks | Hours | Hours |
| Target User | ✓ Freelancers | ✗ Enterprises | ✗ Sales Teams | ✗ Sales Teams |
| Swiss Invoicing | ✓ Built-in | ✗ No | ✗ No | ✗ No |
| QR-Bill Support | ✓ Yes | ✗ No | ✗ No | ✗ No |
| Learning Curve | ✓ None | ✗ Steep | ⚠ Moderate | ⚠ Moderate |
Magic Heidi does customer management for freelancers. Not enterprise sales operations.
Contact info, addresses, emails—everything organised.
You don't have a sales pipeline. You have clients.
Contracts, briefs, private notes—all in one place.
You're not running email campaigns. You're invoicing.
One click from invoice to customer inbox.
It's your business. You don't need role-based access.
See exactly what each customer is worth to you.
We deliberately leave those out.
Your customer data is stored exclusively on Swiss servers in Zürich. Magic Heidi is owned by a Swiss freelancer and built specifically for the Swiss market—with support in German, French, Italian, and English.
Every invoice includes proper Swiss payment slips
Your data stays in Zürich
Multiple VAT rates, proper compliance
iPhone, Android, Mac, Windows, Web
Real reviews from Swiss self-employed professionals.
J'utilise Magic Heidi pour la gestion de mes clients, adresses, facturation, devis, mais aussi pour toutes mes dépenses. La réactivité pour avoir de l'aide auprès du support est rapide, claire et très professionnelle.
Service de nettoyage
Excellent application! I had direct contact with the developer and they added modifications in a short time based on my suggestions. Magic Heidi has become my business invoicing app.
Mac User
The app is very intuitive to use, the design is clean and beautiful. Not something you usually see, specially for an invoicing app.
Co-Founder, PlaynVoice
Yes! Email us your customer list (Excel, CSV, or any format) and we'll import it for you. No manual data entry required.
Any file type—PDFs, images, Word documents, contracts, whatever you need. They're stored securely and accessible from any device.
Yes. You can add multiple recipients to any invoice email, which is useful when your client's accounting department needs a copy.
No, and that's intentional. Magic Heidi gives you the customer management features freelancers actually need—contacts, files, notes, direct sending—without the complexity of enterprise CRM software.
Absolutely. You can see all invoices per customer, filter by payment status, and send payment reminders directly from the app.
The native apps (Mac, Windows, iPhone, Android) work offline. Your data syncs automatically when you're back online.
Free trial. No credit card required. Set up in 2 minutes.