Invoicing Software for All-Round Service Providers in Switzerland

Building maintenance, babysitting, pet care, equipment rental – all in one app. Create professional QR invoices from your phone the moment you finish a job.

Magic Heidi Invoicing for All-Round Service Providers

Monday: two hours of childcare in the afternoon. Tuesday: building maintenance — stairwell cleaning and a light bulb replaced. Thursday: pressure washer rental, two days, delivery included.

Three different jobs. Three different invoice structures. And yet every one needs to be correct, complete, and professional.

This is the reality of the all-round service provider. Not a business that always does the same thing — but flexible work that changes every day. Magic Heidi gives you the tools to invoice every job cleanly in just a few minutes.

The Challenge of Diverse Services

As an all-rounder you offer many different services — and each needs a different invoice structure. That leads to wasted time, mistakes, and unbilled work.

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Changing Services

Every job needs different line items — retyping everything from scratch each time

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No Templates

Standard services not saved — time lost on every new job

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Forgotten Expenses

Materials, travel costs, consumables not captured — money left on the table

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Unclear Requirements

What must a Swiss invoice include? Not enough certainty

What does a correct invoice look like for all-round service providers?

The good news: the basic principle is always the same — whether you're looking after children, renting out equipment, or providing building maintenance. What changes are the line items. Here are four practical examples:

Example 1: Building Maintenance / Concierge Service

Billed to: Example Property Owners' Association, Station Road 10, 8001 Zurich

Service	Qty	Unit Price	Total
Stairwell cleaning	2 hrs	CHF 45.00	CHF 90.00
Light bulb replacement (materials incl.)	3 pcs	CHF 8.50	CHF 25.50
Travel costs (flat fee)	1	CHF 15.00	CHF 15.00
Total			CHF 130.50

Exempt from VAT pursuant to Art. 10 para. 2 VATL (annual turnover below CHF 100,000)

Example 2: Childcare / Babysitting

Billed to: Miller Family, Lake Road 22, 8700 Küsnacht

Service	Qty	Unit Price	Total
Afternoon childcare	3 hrs	CHF 22.00	CHF 66.00
Playground admission (expense)	1	CHF 5.00	CHF 5.00
Snack purchase (expense)	1	CHF 8.40	CHF 8.40
Total			CHF 79.40

Example 3: Pet Care / Dog Sitting

Billed to: Mr. Smith, Main Street 5, 4500 Solothurn

Service	Qty	Unit Price	Total
Dog walking (1 hr/day)	5 × 1 hr	CHF 20.00	CHF 100.00
Overnight dog sitting	1 night	CHF 55.00	CHF 55.00
Travel costs (return trip)	1 flat fee	CHF 10.00	CHF 10.00
Total			CHF 165.00

Example 4: Equipment Rental

Billed to: Mr. Keller, Industrial Street 3, 3600 Thun

Service	Duration	Daily Rate	Total
Pressure washer (rental)	2 days	CHF 55.00	CHF 110.00
Transport / Delivery	1 flat fee	CHF 25.00	CHF 25.00
Deposit (refunded on return)	1	CHF 50.00	CHF 50.00
Total			CHF 185.00

Magic Heidi lets you freely assemble any of these structures — combining hours, quantities, daily rates, and separate expense lines on a single invoice.

Bill Efficiently

Three Features That Save All-Rounders Time Every Day

You don't need complicated accounting software. Just a tool that adapts to your variety.

Templates & Reuse

Save your standard services once — and reuse them indefinitely. Copying and adapting a previous invoice saves minutes on every new job.

Save and reuse your client address book
Store frequent services as templates
Copy previous invoices with one click
Quickly adjust job descriptions

Flexible Line Item Types

Combine on a single invoice: hours at CHF X, quantity × unit price, daily flat rate, consumables, travel costs — all totalled automatically.

Hour-based lines (e.g. childcare)
Unit-based lines (e.g. materials)
Flat fees (e.g. travel, delivery)
Free-text lines for special services

Expense & Receipt Capture

Hardware store materials, fuel receipt, park admission as expenses — just photograph them. The AI automatically extracts amount, date, and category. No manual typing.

AI reads receipts automatically
Assign expenses to specific jobs
All spending organised for tax
No more lost receipts

Photograph Receipts – AI Does the Rest

You buy cleaning supplies for a maintenance job. Or dog treats for pet care. Or replacement parts for a repair. Instead of typing in every receipt manually: just take a photo. Magic Heidi's AI extracts the description, amount, date, and category — automatically.

Magic Heidi AI Receipt Scanning for All-Rounders

Swiss Rules for Self-Employed All-Rounders

As an all-round service provider in Switzerland, clear rules apply to your invoices. Magic Heidi ensures you always bill correctly — without needing to be an expert.

🇨🇭 Swiss-Compliant

🔒 Secure & Private

💬 Multilingual Support

⭐ Mobile-First Design

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Mandatory Invoice Fields

Name, address, date, IBAN, service description — all automatically correct

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VAT Exemption Wording

Below CHF 100,000 annual turnover: state 'exempt from VAT' on every invoice

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QR Invoice (mandatory since 2022)

Generated automatically — your clients scan and pay immediately

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AHV Self-Employment Recognition

Professional invoices document your independent status to the compensation office

Everything You Need

Built for the Variety of Your Work

Magic Heidi adapts to your way of working — whether you do the same thing every day or something new each time.

Mobile Invoicing

Create invoices on-site directly from your phone

Swiss QR Codes

Automatically generated and compliant — mandatory since 2022

Flexible Line Items

Hours, units, flat fees, days — all combinable

Templates & Copy

Copy previous invoices and adapt them quickly

AI Receipt Scanning

Photograph receipts, automatic data extraction

Bank Import

Automatic payment matching with your account

Multilingual

Invoices in German, French, Italian, English

Cross-Platform

iPhone, Android, Mac, Windows, Web

FAQ

Questions from Swiss All-Round Service Providers

What mandatory information must a Swiss invoice contain?

A valid Swiss invoice must include: full names and addresses of both issuer and recipient, invoice date, unique invoice number, detailed service description, amounts per line and total, bank details (IBAN), and — since October 2022 — a Swiss QR code. If you are VAT-registered, your VAT number and itemised tax are also required. Magic Heidi generates all of this automatically and correctly.

Do I need to issue official invoices as a babysitter, building caretaker, or pet carer?

Yes — as soon as you work independently or on a fee basis, you should issue an invoice for every service. This applies to side activities and occasional jobs too. A professional invoice protects you legally, documents your work to the client, and is important later for AHV/SVA recognition as a self-employed person.

How do I correctly show travel costs and material costs on an invoice?

Best as separate line items. For travel costs you can show a per-kilometre rate (e.g. CHF 0.70/km) or a flat travel fee. Material costs are listed individually with quantity and unit price. Magic Heidi allows unlimited lines on a single invoice — you can cleanly separate labour, materials, and travel without creating separate documents.

I'm not VAT-registered — what do I write on the invoice?

If your annual turnover is below CHF 100,000 you are generally not required to register for VAT. In that case write on your invoice: 'Exempt from VAT pursuant to Art. 10 para. 2 VATL' or simply 'No VAT (turnover below CHF 100,000)'. Magic Heidi inserts this note automatically when you are not registered as VAT-liable.

Can I save invoice templates for my standard services?

Yes. In Magic Heidi you can save your client address book and copy previous invoices with one click to adapt them. In practice: if you look after children for the same family every Wednesday, create the first invoice once in full — then copy it each month with just a few changes. This saves enormous time on repetitive jobs.

How do professional invoices help with AHV self-employment recognition?

The compensation office (SVA/AHV) checks several criteria when recognising self-employment: multiple clients, own equipment, own business risk. Professional invoices issued consistently over time are an important piece of evidence that you are genuinely operating as a business — and not in an employment relationship. Magic Heidi helps you build this documentation without gaps.

Success Stories

Why Swiss All-Rounders Choose Magic Heidi

From building caretakers to equipment renters — Magic Heidi adapts to every type of service.

5 / 5

I look after children, walk dogs and help neighbours around the house. I used to have a Word file for every client. Now I manage everything in one app — in half the time.

Sandra Egger

All-Round Service Provider, Bern

5 / 5

Als Hausmeister für mehrere Liegenschaften war die Rechnungsstellung immer ein Albtraum. Mit Magic Heidi kopiere ich einfach die Vormonatsrechnung, passe zwei Positionen an, und fertig.

Thomas Wenger

Self-Employed Building Caretaker, Winterthur

5 / 5

Mon activité varie chaque semaine – jardinage, petites réparations, garde d'animaux. Magic Heidi me permet de facturer chaque prestation proprement, depuis mon téléphone.