If you're a Swiss freelancer or self-employed professional, you know invoicing isn't simple. QR codes, VAT rates, structured addresses—Magic Heidi turns this complex process into a 30-second task.
If you're a Swiss freelancer or self-employed professional, you know invoicing isn't simple. QR codes, VAT rates, structured addresses, sequential numbering—and that's before you even send your first invoice.
Here's the good news: Magic Heidi turns this complex process into a 30-second task. No accounting degree required.
This guide walks you through creating your first professional, Swiss-compliant invoice from scratch. By the time you finish reading, you'll know exactly how to invoice clients confidently, avoid the compliance errors that plague 30% of Swiss invoices, and get paid faster.
Before creating your first invoice, gather these essential details. Don't worry—you'll only need to enter most of this information once.
Quick VAT check: Only add VAT to your invoice if your annual turnover exceeds CHF 100,000. Most freelancers starting out won't charge VAT, and that's perfectly legal.
Follow this straightforward process to create professional, compliant invoices every time.
Log into Magic Heidi on desktop or mobile. Click the 'Create Invoice' button on your dashboard—it's prominently displayed. The interface works identically across all devices.
Add new clients or select from your saved list. Magic Heidi automatically formats addresses in the structured format required for QR invoices.
Describe what you're invoicing for with clear line items. Perfect for hourly work, project fees, or Tarif 590 therapy sessions.
Magic Heidi automatically generates Swiss QR codes with your IBAN, invoice amount, and payment reference. Clients simply scan to pay—no manual entry required.
This is where many Swiss freelancers make expensive mistakes. Magic Heidi simplifies it with automatic calculations and prevents common errors.
Add your professional branding while maintaining Swiss compliance. Available in German, French, Italian, and English.
Preview your invoice before sending. Email directly, download as PDF, or print. Track payments and send automatic reminders.
Swiss invoicing regulations are strict. Missing elements or incorrect formatting can delay payment or create tax complications. Magic Heidi ensures compliance automatically with every invoice you create.
Compliant Swiss QR codes with structured addresses through 2026
All legally required information included automatically
10-year storage on Swiss servers in Zürich
Automatic application based on registration status
Only if your annual turnover exceeds CHF 100,000 for services in Switzerland. Below this threshold, VAT registration is optional. If you're not registered, never add VAT to your invoices—it's illegal to collect VAT when unregistered.
Create a credit note to cancel the incorrect invoice, then issue a new corrected invoice. Magic Heidi maintains proper documentation of both transactions for tax purposes.
They open their banking app, select 'Pay,' and scan the QR code on your invoice. The payment amount, your IBAN, and reference number transfer automatically. They just confirm and send. This eliminates payment errors and speeds up payment.
Yes. Create invoices in German, French, Italian, or English. Your Zürich clients receive German invoices while Geneva clients get French versions, all from the same software.
Your Magic Heidi dashboard shows all outstanding invoices. Filter by 'Unpaid' to see what's overdue. The software can send automatic payment reminders at intervals you choose.
Magic Heidi supports Tarif 590 billing. When adding invoice items, select from Tarif 590 codes. The software maintains updated tariff structures and formats invoices according to complementary medicine insurer requirements.
Master these features to streamline your invoicing workflow even further.
Create templates for regular clients. Next time, select the template and the invoice pre-fills instantly.
Set up automatic invoices for ongoing monthly services. Magic Heidi generates and sends them on schedule.
Create invoices immediately after completing work, even from your phone. No waiting until you're back at your desk.
Photograph receipts and let AI categorize them automatically. Complete records ready for your accountant.
Download all invoices and financial data in formats your accountant needs. Swiss accounting integration built-in.
Invoice international clients in their currency while maintaining Swiss compliance automatically.
You now know exactly how to create professional, compliant Swiss invoices in under a minute. No accounting knowledge needed. No compliance worries. Just straightforward invoicing that works.
The 30-second promise isn't marketing—it's reality. Magic Heidi removes the complexity from Swiss invoicing, letting you focus on your actual work instead of administrative tasks.
Your first month is completely free. No credit card required. Create unlimited invoices, track expenses with AI, and experience Swiss-compliant invoicing that actually makes sense.
Need help getting started? Magic Heidi's support team speaks German, French, Italian, and English. We're ready to help you succeed.