Built by a Swiss freelancer, for Swiss freelancers. No accounting degree required. Just the features you actually need to invoice clients, track expenses, manage VAT, and get paid faster.
71% of freelancers struggle with late payments. Manual invoice tracking is overwhelming. Expense receipts pile up. VAT calculations stress you out. Magic Heidi solves this.
Stop wrestling with Word templates or Excel spreadsheets. Create branded, professional invoices faster than you can make coffee.
Generate Swiss QR codes automatically from your IBAN
Invoice in EUR, GBP, USD, AUD, or 20+ currencies
Add your logo and match your brand colors
Send invoices in German, French, Italian, or English
Magic Heidi
CHF 500
Jan 29
Webbiger LTD
CHF 2000
Jan 24
John Doe
CHF 600
Jan 20
Save hours with automation built for freelancers who bill the same clients regularly.
Duplicate similar invoices in one click. Save 10+ minutes per invoice.
Set up monthly or annual billing once. Magic Heidi sends automatically.
Create templates for different project types. Start pre-filled.
Enter start/end times and hourly rate. Totals calculate automatically.
Mix 7.7%, 2.6%, and VAT-exempt items on the same invoice. Magic Heidi calculates everything correctly for Swiss tax compliance. Round to 0.05 CHF or show exact amounts - your choice.
From time tracking integration to complex article formatting, handle any invoicing scenario.
Structure with headers, sections, bullets, and spacing. Add progress billing for large projects.
Freelancers spend 15+ hours monthly chasing late payments. Automate it with Magic Heidi.
Automatic payment reminders notify you when invoices pass due dates. Send professional emails with one click.
Generate official payment confirmations automatically showing dates, amounts, and reference numbers.
Manage business and personal IBANs separately. Choose which appears on each invoice.
All invoicing features work for quotes too. Show multiple options, set validity terms, and convert accepted quotes to invoices with one click.
Stop stuffing receipts in shoeboxes. Snap photos, let AI extract date, amount, VAT, category, and vendor automatically. No more manual data entry.
JPG, PNG, PDF, HEIC - upload anything. Multiple attachments per expense. AI accuracy: 95%+.
Snap a picture with your phone. AI extracts all data automatically.
Forward receipts to import@scan.magicheidi.ch. They appear automatically.
Share receipts from Photos, Gmail, or any app. Two taps, done.
Upload invoices, delivery notes, and confirmations together.
Find that restaurant receipt from 6 months ago in 3 seconds. Track foreign currency expenses. Manage depreciation.
AI suggests expense categories like Travel, Software, Office Supplies. Accept suggestions or customize.
Paid VAT amounts register automatically when you have VAT enabled. Calculate what you can reclaim.
Handle recurring subscriptions and depreciation management for expensive equipment.
Foreign accounting software gets Swiss VAT wrong. Magic Heidi gets it right - because it's built in Switzerland, for Switzerland. 7.7% standard, 2.6% reduced, 3.8% special rates all calculated correctly.
See monthly revenue charts, expenses by category, and profit tracking in real-time. Plus rough tax estimates.
Monthly income and expenses graphed. Spot trends and best months.
Which clients generate the most income? Data shows instantly.
See where money goes by category. Make smarter decisions.
Revenue minus expenses in real-time. Plus tax estimates.
View quarterly, half-yearly, or custom date ranges.
Compare performance across years. Track growth.
Track more than just invoices. Organize clients, view revenue history, and keep important files in one place.
Automatic city detection from Swiss ZIP codes. Two lines for company + department. Set email addresses once.
See total revenue per customer. Identify your top 20% who generate 80% of income.
Upload contracts, project briefs, or reference documents. Add private CRM notes customers never see.
Create hourly rate articles with automatic time calculations. Import bulk products. Use 3-decimal precision when needed.
Enter start/end times and rates. Magic Heidi calculates totals automatically.
Have 50+ products? Email us a spreadsheet. We'll import everything.
Add one-off items that don't save, or click "Save" to reuse later.
Use up to 3 decimal places (3.456 CHF) when extreme precision needed.
Native apps for every platform you use. Changes on your iPhone appear instantly on your Mac. Edit on your laptop, review on your phone. Everything syncs in real-time via Swiss servers.
Native iOS app optimized for touch
Real mobile experience, not web wrapper
Native Mac app with keyboard shortcuts
Native Windows app for PCs
Your data never leaves Swiss borders. Hosted in secure Zürich data centers with bank-grade encryption.
Your data never leaves Swiss borders. Zürich data centers only.
Full compliance with Swiss and EU data protection laws.
All transfers use bank-grade encryption (TLS 1.3).
Export everything anytime. Delete your account whenever you want.
See our complete security and privacy documentation.
Connect Magic Heidi to 5,000+ apps via Zapier. Use our REST API for custom integrations. Export to Excel, PDF, or accounting software formats.
Zapier integration with 5,000+ apps. Auto-create invoices from CRM deals. Build custom workflows.
Download invoices, quotes, and reports as professional PDFs. Send via email or print.
Export to Excel/CSV spreadsheets. Compatible with Swiss accounting software. Take your data anywhere.
Magic Heidi understands Swiss business:
"A truly easy to understand and easy to use accounting platform! As a freelance videographer in Switzerland, it's perfect." - Actual Magic Heidi user
All features above are available on paid plans. Start with a free trial to test everything.
Free plan includes basic invoicing and expense tracking. Paid plans unlock recurring invoices, time tracking, advanced analytics, and premium support.
Yes. Import your existing customer and product lists. We'll help migrate your data.
No. Magic Heidi is built for non-accountants. If you can use email, you can use Magic Heidi.
Yes. Automatic daily backups to multiple Swiss data centers. Your data is safe.
Yes. Export all invoices, expenses, and reports in standard formats. Your fiduciary gets everything they need for tax filings in one click.
Email, chat, and phone support in German, French, Italian, and English. Response time under 24 hours (usually much faster).
Join hundreds of Swiss freelancers who switched to Magic Heidi and now spend less time on admin, get paid faster, and stress less about VAT.