Magic Heidi Year-end closing in 5 minutes
Year-end closing software for the self-employed: all receipts as a ZIP, income-expense statement and VAT as Excel. Because Heidi keeps count all year, closing is just one export.
When year-end closing becomes a nightmare
Sorting twelve months of receipts, digging invoices out of your inbox, adding up Excel rows. And your accountant wants the numbers by the end of the month.
A box full of receipts
Three quarters of receipts you only start sorting in JanuaryExcel untouched since September
The expense sheet is out of date, amounts are missingYour accountant is waiting
Every hour of receipt sorting ends up on their billWhat you get at year-end
For your tax return or your accountant. Nothing has to be typed up again.
All receipts as a ZIP
Every receipt, every invoice and every PDF of the year in one download. You get the link by email.
- Photos, PDFs and invoices, complete
- For the 10-year retention requirement
- Keep it locally, on a hard drive or in the cloud
- No more shoebox in the attic
Income & expenses
Your income-expense statement by category, plus your profit. As Excel, not PDF, so you or your accountant can keep working with the numbers.
- Income and expenses per category
- Net income and profit on one sheet
- Every invoice linked to the original
- Figures for your canton's self-employed form (Hilfsblatt A in Zurich)
VAT summary
The VAT summary as Excel: turnover, VAT and input tax per period. For the effective method and the net tax rate method.
- All rates: 8.1 %, 2.6 % and 3.8 %
- By invoice date or payment date (agreed or received)
- The figures for the ESTV ePortal
- Input tax from your receipts included automatically
Closing happens all year long
The trick isn't December 31, it's what happens before. Heidi records every invoice and every receipt as you go. At year-end, all you do is export.
Record as you go
Write QR invoices, snap your receipts. The AI reads the amount, date and VAT rate and files the receipt in the right category. More on bookkeeping with Magic Heidi
Reconcile continuously
Connect your bank or import a statement. Payments land on the right invoice, so you see which invoices are still open. More on bank reconciliation
Export at year-end
Pick the year in the export section and download the Excel file and receipts ZIP. If you're VAT-registered, add the VAT summary. See the tutorial
Year-end closing as a sole proprietor
Below CHF 500,000 in turnover, simple income-expense bookkeeping is enough (Art. 957 CO). No balance sheet, no double-entry bookkeeping, no chart of accounts.
| Your situation | With Magic Heidi |
|---|---|
| Turnover below CHF 500,000 | ✓ Income-expense statement |
| VAT-registered | ✓ VAT summary |
| Keep receipts for 10 years | ✓ All receipts as a ZIP |
| From CHF 500,000, GmbH or AG | ✗ SME software like bexio |
Want to do your closing by hand? The step-by-step guide for sole proprietors and the Milchbüechli template for Excel show you how. For a GmbH, read the GmbH year-end closing guide. For an overview of deadlines and obligations, see the year-end closing guide for Switzerland.
Do you still need an accountant?
Often not. And if you do, they cost less, because they get clean files instead of a box of receipts.
You do it yourself
Solo, with clear income and expenses: export, then copy the figures into your tax return.
Fewer accountant hours
They get a ZIP and Excel files instead of paper. Less sorting, a smaller bill.
Direct access
Give your accountant their own login at no extra cost. They see everything themselves.
Try it free, then decide
The year-end export is included at no extra cost. Start free, no credit card. All prices incl. VAT.
Free
- 3 invoices & 3 receipts (in total)
- All features unlocked
- Data stored in Zurich
- No credit card needed
Yearly
- Unlimited invoices & quotes
- Unlimited AI receipt scanning (fair use)
- Bank connection & statement import
- VAT incl. net tax rate method
- Year-end export
- Access for your accountant
- Personal support by email & phone
Monthly
- Same features as yearly
- Cancel anytime in the app
30-day money-back guarantee. No lock-in contract.
No more receipt stress
4.8 out of 5 from over 200 public reviews.
“No more stress with slips and receipts… In a very short time (something I usually put off for ages) I scanned my receipts … from 1.5 years into Magic Heidi, and I'm thrilled.”
“The first accounting software I've used as a self-employed person. … Invoicing, expenses and VAT, all exportable in one click. I'm very happy to have finally found a clean, simple platform at a good price.”
“Until now I did everything with Excel and filing binders and spent a huge amount of time on it. Then I came across Magic Heidi, and I have to say it's a must-have for anyone who's self-employed.”
Questions about year-end closing
What goes into the year-end closing of a sole proprietorship?
If your turnover is below CHF 500,000, an income-expense statement with your financial position is enough, the so-called Milchbüechli bookkeeping (Art. 957 CO). It covers all income, all business expenses with receipts and whatever was still open on December 31. Magic Heidi gives you the income-expense statement as Excel, so you or your accountant can check the figures right away.
And what about my financial position?
In Magic Heidi you see at a glance which invoices were still open on December 31. Business assets such as your laptop, car or bank balance you enter yourself in your canton's form for the self-employed, in Zurich that's Hilfsblatt A. It's usually just a few lines.
Do I need a balance sheet as a sole proprietor?
No, not below CHF 500,000 in turnover in the last financial year. A balance sheet with income statement and double-entry bookkeeping is only required above that, and for every GmbH or AG. Our template shows what Milchbüechli bookkeeping looks like.
What are the deadlines for year-end closing in Switzerland?
In most cantons your tax return is due by March 31, and an extension is usually possible. You file the last VAT return of the year (Q4 or second half-year) 60 days after the period ends, so by the end of February. You keep your receipts for 10 years.
Do I need an accountant for year-end closing as a self-employed person?
Not necessarily. If you work solo and your income and expenses are manageable, you copy the figures from the Excel export yourself. An accountant is more worthwhile if you own property, have clients abroad, plan to switch to a GmbH or want to actively optimise your taxes. More on digital accounting.
How long do I have to keep receipts, and can I keep them digitally?
10 years from the end of the financial year (Art. 958f CO). Digital storage is allowed as long as the receipts stay complete, unaltered and legible at all times. In Magic Heidi, your receipts are stored encrypted on servers in Zurich. On top of that, you download all receipts as a ZIP at year-end and keep your own copy.
I didn't record the year in Magic Heidi. Can I still do my closing?
Yes. You can add invoices and receipts at any time with the correct date: snap or upload receipts, import your bank statement. Set aside some time once for catching up. The following year you record as you go, and closing is just an export.
What changes if I'm VAT-registered?
As soon as your turnover reaches CHF 100,000 within 12 months, you become liable for VAT. Magic Heidi calculates VAT and input tax on every invoice and every receipt, with the effective method or the net tax rate method. You export the VAT summary as Excel and copy the figures into the ESTV ePortal. More on VAT returns.
Does the software also work for a GmbH or AG?
Not for the year-end closing itself: a GmbH or AG needs double-entry books with a balance sheet, and your accountant does that. Many solo GmbHs still use Magic Heidi for day-to-day work, meaning invoices, receipts and VAT, and hand their accountant the ZIP and Excel at year-end. What's different for a GmbH is explained in the GmbH guide.
How much does the year-end closing software cost?
The export is included at no extra cost. You can try every feature for free with 3 invoices and 3 receipts, no credit card. After that, Pro costs CHF 24.99 per month billed yearly (CHF 299) or CHF 39 billed monthly, incl. VAT. Cancel anytime in the app, with a 30-day money-back guarantee. Details on the pricing page.
Ready for a calm January?
Start recording every invoice and every receipt in Magic Heidi today. At year-end you download three files, and the rest of January is yours.
