Magic Heidi Magic Heidi reviews: 4.8 out of 5
What Swiss freelancers write about invoices, receipts, VAT and support, on the App Store, Google, Google Play, Trustpilot, Capterra, G2 and local.ch. Every review here links to its source.
It’s simple. Most reviews say so.
Add your logo and IBAN, send your first invoice, with no course and no chart of accounts. The word that comes up most in the reviews: simple.
“As someone who just became self-employed, Magic Heidi made getting started so much easier. Bookkeeping is far less complicated now and I no longer lose time to unnecessary stress. You find your way around right away and have everything under control.”
“The first program that’s truly easy to use, even for office-challenged construction guys like me. The most user-friendly thing I’ve ever tried, and I bought it right away!”
“Tried lots of tools and ended up sticking with Magic Heidi. Convincing throughout, and easy and intuitive to use. Very happy.”
“As a self-employed midwife and mother, I have little time and little knowledge to keep structured accounts and my business expenses up to date. Unlike other software, Magic Heidi is easy to use and quickly adapts to your own situation.”
“I really have a phobia of paperwork, invoices, and all that business stuff, but with Magic Heidi it’s so much easier and quicker. I really needed something that was straightforward. And when you’re just starting out, your invoices really stand out and make you look very professional.”
“Magic Heidi is perfect for my sole proprietorship. The app is very clearly laid out and very simple to understand. Thank you, it’s a joy to work like this.”
Less admin, more free evenings
Excel sheets, binders, a pile of receipts: that’s how users describe their admin before Magic Heidi. And here’s after.
“Until now I did everything with Excel and binders and spent a huge amount of time on it. Then I came across Magic Heidi, and I have to say it’s a must-have for anyone who is self-employed.”
“Super easy to use and mostly everything you need. Analytics are fantastic and very helpful. The work from 7 months I made in 4–5 hours.”
“No more stress with scraps of paper and receipts … In a very short time (something I’d usually put off for ages) I loaded 1.5 years of receipts and salary payments into Magic Heidi, and I’m thrilled.”
Where the saved hours come from
Writing the invoice, recording the receipt, keeping track of payments: Magic Heidi handles it for you.
A QR-bill in 30 seconds
Pick the client, add the work, send. Heidi adds VAT and the Swiss QR code automatically. More in the invoicing software.
Snap the receipt, done
The AI reads merchant, date, amount and VAT rate, foreign currencies included. See AI receipt scanning.
Payments matched for you
Connect your bank or import a statement: paid invoices get marked as paid. See bank reconciliation.
“Great if you’re in Switzerland”
What users write about VAT, foreign currencies and Swiss requirements.
“Great if you’re in Switzerland. I recommend this platform: everything is simple, and you get access to your complete statistics and even the figures you need to deduct for VAT.”
“Since we started using Magic Heidi for our company in Geneva, invoicing has become child’s play. The interface is clear, intuitive and perfectly suited to Swiss requirements (VAT, currencies, addresses, etc.). Invoice customisation, payment tracking and automatic reminders save us several hours a week.”
“Great tool that made my life much easier. Especially the recognition of receipts in different currencies and languages and automatic FX conversion is extremely useful and works seamlessly.”
Support with a face
Magic Heidi is a Swiss team of three, self-funded and on the market since 2023. When you write or call, a human answers, often founder Nathan himself.
Email and phone
In German, French, Italian and English. Often on the same day.
Free onboarding
30 minutes to get you started, free of charge. Book a slot.
Your feedback counts
Several users write that their requests were built. Meet the team.
Fast answers, real changes
What users experience when they have a question, run into a bug or ask for a feature.
“Simple, clear, and the support is exceptionally fast and very helpful. The invoices look great.”
“For a freelance videographer in Switzerland, it’s a perfect fit for my small bookkeeping, my invoices and my expenses, which I did by hand until now. Whenever I had a question, I got an answer by email and phone within minutes … Swiss efficiency!”
“Great service! My requests were implemented right away. Everything is simple and clearly laid out – it’s genuinely fun to work with Magic Heidi.”
Frequently asked questions
Are the Magic Heidi reviews real?
Yes. Every review on this page is public and links to its source: the App Store, Google, Google Play, Trustpilot, Capterra, G2 or local.ch. Translated reviews are marked as such. You’ll find the full archive of all 207+ reviews at magicheidi-reviews.ch.
What is Magic Heidi’s overall rating?
On average 4.8 out of 5 stars from 207+ public reviews on the App Store, Google, Google Play, Trustpilot, Capterra, G2 and local.ch. You can see the current score for each platform in the ratings strip at the top, each with a link to its source.
What do users criticise about Magic Heidi?
Even happy users have wishes, and they write them down openly. One user finds the price a bit high and would like two companies under the same login, another wants to scan old invoices made in another program. We read every piece of feedback: send yours to hello@magicheidi.ch.
Who is Magic Heidi not a good fit for?
Magic Heidi is built for freelancers, sole proprietorships and one-person GmbHs. If you have employees on payroll, stock to manage or complex approval workflows, an SME tool like bexio is a better fit. One user honestly writes on G2 that Magic Heidi may be “too simple for some use cases if you plan to grow” (translated from French). More in the comparisons with bexio and KLARA.
Do I need bookkeeping knowledge?
No. You write invoices and snap receipts; Magic Heidi calculates the VAT and organises everything for your tax return. No chart of accounts, no journal entries. If you work with an accountant, simply give them access.
Does Magic Heidi run on iPhone, Android, Mac and Windows?
Yes. There are apps for iPhone, iPad, Android, Mac and Windows, plus the web app in your browser. Your data is the same on every device, so you can write an invoice on the go and check your receipts on your laptop later.
Can I try Magic Heidi for free?
Yes. You start with 3 invoices and 3 receipts free (in total), with no credit card and every feature unlocked. After that, Pro costs CHF 24.99/month billed yearly (CHF 299) or CHF 39 month to month, all prices incl. VAT. Paid plans come with a 30-day money-back guarantee. Details on the pricing page.
Where is my data stored?
Your invoices, receipts and client data are stored on servers in Zurich, encrypted in transit and at rest. Some features, such as AI receipt scanning, use services that partly run outside Switzerland. More on the security page.
Now it’s your turn
3 invoices and 3 receipts free, no credit card. And if you have a question, a human answers, not a chatbot.
