Free invoicing software for Switzerland

Yes. The free invoicing software CashCtrl is free forever with no invoice limit, but expects accounting knowledge. AbaNinja allows up to 1,000 documents a year with reduced features. Magic Heidi gives you 3 invoices and 3 receipts with every feature, including the AI receipt scanner. Free, simple and unlimited all at once: none of the tools in this comparison offers all three.

The free plan is genuine: 3 invoices and 3 receipts in total, all features, no credit card, no time limit. The catch is out in the open: you reach 3 invoices quickly once your business gets going. The plan is built for testing with real jobs, not for invoicing for free for years. All details on the pricing page.

Then you switch to Pro for CHF 299 a year (CHF 24.99/month) or CHF 39 monthly, VAT included, and keep invoicing without limits. You get a 30-day money-back guarantee and can cancel any time in the app. Not sure? Book a free 30-minute onboarding call with founder Nathan: pick a time.

Yes. All four Swiss tools in this comparison create QR-bills to the SIX standard on their free plans too. Be careful with international free tools: most don't know the Swiss QR code, so your clients have to type in your IBAN by hand. The step-by-step guide is under creating a QR-bill.

Four things, free or paid: QR-bills to the SIX standard (they fully replaced the old payment slips in October 2022), the current VAT rates of 8.1%, 2.6% and 3.8%, all mandatory details on the invoice, and a data export. Without an export, a free plan is a one-way street, because your client and invoice data has to come with you when you switch.

For your first few invoices a year, yes, with a clean invoice template. It gets painful in three places: Word and Excel can't create a valid Swiss QR code, from about 10 open invoices you lose track, and for VAT and year-end you copy figures together from dozens of files. An invoicing program solves all three, and a free plan costs the same as Excel: nothing.

As a rule of thumb, from about 5 invoices a month or as soon as you record receipts regularly. That's when the receipt scanner and bank reconciliation save you more working time than the subscription costs. Pro costs CHF 299 a year incl. VAT, which is less than 3 hours of work at an hourly rate of CHF 110.

No. bexio offers a 30-day trial, after which Basic costs CHF 35 a month on the annual plan, excl. VAT (all bexio prices). Receipt scanning only comes with Advanced at CHF 42 a month on the annual plan. That can make sense for companies with employees, but as a solo freelancer you pay for features you don't need. More in the comparison Magic Heidi as a bexio alternative.

You only become liable for VAT from CHF 100,000 in taxable annual revenue; below that, you invoice without VAT. Good invoicing software handles both as soon as you enter your VAT number. More under VAT for the self-employed.

With Magic Heidi, yes: you can export all your data at any time. It's stored in Zurich, encrypted in transit and at rest. Some features, such as AI receipt scanning, use services partly outside Switzerland. More on security.