Stop copying data between apps. Create Swiss QR invoices, import expenses, and sync accounting data automatically—no coding required. Connect to 8,000+ business tools.
Zapier is an automation platform that connects your business apps together. It works through simple "if this, then that" commands called Zaps.
Here's how it works: When something happens in one app (like a new customer in your CRM), Zapier automatically triggers an action in another app (like creating an invoice in Magic Heidi).
No technical skills needed. You set up automations with a visual interface—no code, no developers, no complicated setup.
With over 8,000 app integrations, Zapier helps businesses automate repetitive tasks that waste time and create errors. For Swiss freelancers and small businesses, this means less admin work and more time for billable projects.
Manual invoicing wastes hours every week. Copying data between apps creates errors. Chasing payments takes time you don't have. Magic Heidi's Zapier integration eliminates all of it.
Magic Heidi connects to Zapier through a simple API key. Once connected, you can automate your entire invoicing and expense workflow. Every CHF and EUR invoice includes a compliant Swiss QR code—the Swiss payment standard since October 2022.
Getting started takes less than five minutes. After setup, your automations run 24/7 in the cloud.
Open Magic Heidi and generate your API key in Settings > Integrations. Takes two clicks.
Sign up for Zapier (free plan available) and connect Magic Heidi using your API key.
Choose your trigger app and action. Zapier walks you through mapping data fields visually.
Automation ideas that take repetitive typing off your plate.
New contact in HubSpot, Pipedrive, or Airtable automatically creates invoice draft.
Client signs in DocuSign or HelloSign? Trigger automatic invoice with payment terms.
Mark project complete in Asana or Trello, generate invoice with all details.
Client fills Google Form, automatically create custom invoice with selected services.
Stripe processes payment? Mark invoice paid in Magic Heidi automatically.
Forward receipt emails to special address, create expense entries automatically.
Client meeting ends in Google Calendar? Log time and add to next invoice.
Customer places order? Create compliant Swiss invoice instantly.
Automatically create and send monthly retainer invoices. Set it and forget it.
Send automatic reminders when invoices pass due date. Never chase payments manually.
Every CHF or EUR invoice generated through Zapier includes a compliant Swiss QR code. Since October 2022, the QR-bill has replaced the old payment slips in Switzerland. Magic Heidi automatically generates QR codes with all required information—whether you create invoices manually or through automation.
Bank information automatically included
Currency and exact amount encoded
Unique tracking for every invoice
Customer details for easy scanning
An illustrative example of a weekly invoicing routine, with and without automation. Your own numbers will differ.
Weekly invoicing routine:
Total time: 3+ hours per week on admin tasks
Error rate: 2-3 mistakes per month (wrong amounts, missing details)
Weekly invoicing routine:
Total time: 20 minutes per week on admin tasks
Error rate: Near zero (data comes directly from source systems)
Result in this example: about 2.5 hours less admin per week.
Automation doesn't just save time—it transforms how you run your business. Scale operations without hiring more staff. Improve accuracy and professionalism. Free up time for billable work.
Reduce manual data entry and admin work
Data flows directly from source systems
Automated reminders improve cash flow
Handle 100 invoices as easily as 10
Magic Heidi
CHF 500
Jan 29
Webbiger LTD
CHF 2000
Jan 24
John Doe
CHF 600
Jan 20
No technical skills required. Follow these simple steps to start automating your invoicing today.
Open Magic Heidi (web, mobile, or desktop) and navigate to Settings > Integrations. Click "Generate API Key for Zapier" and copy your unique key. Keep it secure—don't share publicly.
Sign up for Zapier (free plan available), click "Make a Zap", search for "Magic Heidi", and paste your API key. Test the connection and you're ready to build automations.
Start simple. Pick one repetitive task like creating invoices from CRM contacts. Zapier walks you through selecting triggers, actions, and mapping data fields.
Run a test to verify the automation works correctly. Check that Magic Heidi receives the right data and the invoice looks perfect. Once your test succeeds, activate the Zap—it now runs automatically, 24/7.
Magic Heidi includes Zapier integration on all plans—no extra fees. Zapier offers a free plan perfect for getting started.
What's a task? Every time your Zap runs counts as one task. Creating 20 invoices per month = 20 tasks. Most freelancers run comfortably on the free or Professional plans.
The Magic Heidi Zapier integration goes beyond invoice creation. Automate your entire business workflow.
Forward receipt emails to auto-create expenses. Snap photos on mobile and auto-import to Magic Heidi.
Sync bank transactions automatically. Update records when invoices are paid. Export monthly reports.
Send invoice notifications via SMS or WhatsApp. Post payment confirmations to Slack or Teams.
Archive invoices automatically to Google Drive or Dropbox. Keep organized without lifting a finger.
Update cash flow forecasts when payments arrive. Track revenue goals in real-time dashboards.
Generate tax estimation reports automatically. Stay prepared all year for VAT and income taxes.
Consultants, designers, developers, coaches, photographers—anyone billing clients regularly. Automation handles invoicing while you focus on client work.
If you're running a Swiss business with 1-10 employees, automation scales your operations without hiring more admin staff.
Managing multiple clients and projects? Connect your project management tools directly to Magic Heidi. When projects complete, invoices generate automatically.
Serving multiple Swiss clients? Automation ensures consistent, compliant invoicing across all accounts. Reduce manual work and improve accuracy.
The more apps you use, the more valuable Zapier becomes. If your business data lives in Notion, Airtable, Google Sheets, Trello, or dozens of other tools, Zapier connects everything seamlessly.
No. Zapier's interface is entirely visual—drag, drop, and click to build automations. If you can use Gmail or Excel, you can use Zapier.
Your API key is encrypted in transit and at rest. Zapier is SOC 2 Type II certified and processes billions of tasks securely. Only share your API key with trusted services, and you can regenerate it anytime in Magic Heidi settings.
Yes, 100%. Magic Heidi generates compliant Swiss QR invoices whether you create them manually or through automation. The QR codes include all mandatory information and work with all Swiss banking apps.
If an app has a Zapier integration, you can connect it to Magic Heidi. With 8,000+ apps available, most popular business tools are covered. For apps without Zapier integration, you can use webhooks or email triggers as alternatives.
On paid plans, your Zaps keep running. Zapier bills you for extra tasks at a per-task rate. On the free plan, Zaps pause until the next billing cycle. You'll receive notifications before hitting your limit.
Most Zaps trigger within 1-15 minutes. Instant triggers (like webhooks) run in seconds. For invoicing, this means invoices appear in Magic Heidi almost immediately after the trigger event.
Yes. Zapier provides a detailed log of every automation run. You can see exactly what data transferred, when it ran, and if any errors occurred. This makes troubleshooting simple.
The automations run in the cloud, so they work regardless of your device. Set them up on desktop for the easiest experience, then enjoy automated workflows on your iPhone, Android, Mac, Windows, or web.
Stop copying data between apps. Stop chasing payment reminders. Stop spending hours on admin work that could be automated. Magic Heidi's Zapier integration gives you back time you can spend growing your business, serving clients, or simply working less.
Magic Heidi 