Magic Heidi Scan receipts with an app.
No more typing.
The expense app for Swiss freelancers: snap a receipt, upload a PDF or forward an invoice by email. The AI reads the merchant, date, amount and VAT rate for you.
Typing up receipts is wasted time.
Till slips in your wallet, PDFs in your inbox, and right before the VAT return the hunt begins. Then you type up every receipt by hand: date, amount, rate, category.
All by hand
Minutes per receipt, every single monthThermal paper fades
A missing receipt costs you the deductionForeign currency & VAT
Convert euros, then hunt for the right rateScan receipts & invoices in seconds
Three ways in, one result: the AI fills in every field, you check it, save it, and that receipt is done. No typing, no slip to lose.
Snap the receipt
With the app on iPhone or Android, right at the till at Migros, Coop or the SBB ticket machine. The receipt is in your account straight away, on your computer too.
Upload PDF & QR-bills
Drag and drop PDF invoices, QR payment slip included, into the web, Mac or Windows app, several at once if you like.
Forward it by email
Send invoices from software subscriptions, hotels or online shops to import@scan.magicheidi.ch. You get a confirmation.
More than a scanner: your expense app
Every receipt lands in your books with its VAT rate and category, ready for your VAT return and your tax return.
VAT rate detected
The AI reads the rate off the receipt, so the input tax is ready for your VAT return.
Foreign currencies
Receipts in EUR, USD or GBP converted to CHF automatically.
Automatic categories
Meals, travel, software: sorted for your tax return and your accountant.
Recurring costs
Rent, coworking, subscriptions: enter once, created again every month.
For your accountant
Expenses as Excel, receipts as ZIP, or direct access for your accountant.
Still comparing?
The best receipt scanners for Swiss freelancers compared, and Magic Heidi side by side with bexio.
Magic Heidi vs. the alternatives
Unlimited scans for CHF 24.99 instead of 50 scans for CHF 42. Monthly prices on annual billing, as of September 2026.
| Feature | Magic Heidi | bexio Advanced | Excel & shoebox |
|---|---|---|---|
| Price per month | CHF 24.99 incl. VAT | CHF 42 excl. VAT | CHF 0 + your time |
| AI receipt scan | ✓ Unlimited (fair use) | ⚠ 50 scans per month | ✗ Typing |
| Swiss VAT rates | ✓ 8.1 / 2.6 / 3.8 % | ✓ Yes | ⚠ By hand |
| All in one app | ✓ Invoices, receipts & VAT | ✓ Yes | ✗ No |
| Built for | ✓ Freelancers | ⚠ SMEs with a team | – |
| Try it free | ✓ No time limit | ⚠ 30 days | – |
What freelancers say about the receipt scan
4.8 out of 5 from more than 200 public reviews.
“Very simple and instantly clear. Ideal for the self-employed in Switzerland. The AI receipt capture in particular won me over and sets it apart from similar providers.”
“No more stress with slips and receipts… In a very short time (something I usually put off for ages) I scanned a year and a half of receipts and salary payments into Magic Heidi, and I'm thrilled.”
“Great tool that made my life much easier. Especially the recognition of receipts in different currencies and languages and automatic FX conversion is extremely useful and works seamlessly.”
“The program is clearly laid out, easy to use and makes recording invoices and expenses much less complicated. … A clear recommendation for me!”
“… it's fast and fairly easy to use. It lets you scan documents and analyses the content. What I like is that you can do your bookkeeping right away by scanning your receipts. …”
“Very easy and fast to create new invoices. The AI receipt recognition is super good! The app is also for every platform available!”
Unlimited scans, one fixed price
No extra charge per receipt. Try it free, no credit card. All prices incl. VAT, cancel anytime.
Free
- 3 receipts & 3 invoices (in total)
- AI receipt scan included
- All features unlocked
- No credit card needed
Yearly
- Unlimited AI receipt scans (fair use)
- Email import for invoices
- VAT incl. net tax rate method
- Unlimited invoices & quotes
- Bank connection & statement import
- Access for your accountant
- iPhone, Android, Mac, Windows & web
- Support straight from the founder
Monthly
- Same features
- Unlimited AI receipt scans
- Cancel anytime
30-day money-back guarantee. No lock-in.
Questions about the receipt scan
Is there an app to scan receipts for free?
Yes. On Magic Heidi's free plan you scan 3 receipts and write 3 invoices, in total and with no time limit. You don't need a credit card, and every feature, AI scanning included, is unlocked. After that, a subscription gives you unlimited scans (fair use) for CHF 24.99/month billed yearly or CHF 39 monthly.
Can I scan receipts with my phone?
Yes. Open the app on your iPhone or Android phone, snap the receipt, and the AI fills in the merchant, date, amount, VAT rate and category. The receipt shows up right away in the web app and on Mac or Windows. Scan it at the till and nothing gets lost.
Can Magic Heidi scan invoices too?
Yes. Upload supplier invoices as PDFs, including ones with a QR payment slip, or drag and drop them into the app. Or forward the email to import@scan.magicheidi.ch. Important: send it from the email address you use for Magic Heidi, so the invoice lands in your account.
Can I add old receipts after the fact?
Yes. Drag and drop several PDF receipts at once into the web, Mac or Windows app, and snap paper receipts one after another with your phone. The AI reads each receipt separately, you check and save. That way you can catch up on a whole year in no time.
How reliably does the AI read my receipts?
It reads printed till slips and PDF invoices reliably, in German, French, Italian or English. Before you save, you see every field and can correct it. That comes in handy for faded or handwritten receipts.
Can I throw away the paper receipt after scanning it?
In Switzerland you have to keep business records for 10 years (CO Art. 958f). Records kept electronically are allowed as long as they are complete and readable at any time. Since thermal paper fades, an early scan is often the safer copy. For special cases, ask your accountant.
Where are my receipts stored?
Your receipts and data sit on servers in Zurich and are encrypted in transit and at rest. To read them, the AI scan uses specialised services that partly run outside Switzerland. Details are on the security page. You can export all your data at any time.
Is an expense app worth it if I'm not VAT-registered?
Yes. Your business expenses lower your taxable profit in your tax return, whether or not you're VAT-registered. Below CHF 100'000 in revenue you don't have to register for VAT, and Magic Heidi simply records your receipts without input tax. Once you pass the threshold, the VAT guide helps.
Is Magic Heidi an expense app for employees?
No. Magic Heidi is built for freelancers and sole proprietors: your business expenses go straight into your books, ready for your VAT return and tax return. It isn't designed for expense reports that an employer has to approve.
How does my accountant get the receipts?
You export your expenses to Excel, filtered by period or category, and the receipts as a ZIP. Or you give your accountant (Treuhänder) direct access to your account. Instead of a shoebox, they get clean, categorised data. More on bookkeeping with Magic Heidi.
Next receipt? Snap. Done.
Start free with 3 receipts and 3 invoices, no credit card. Founder Nathan often answers your questions himself.
