Magic Heidi bexio pricing 2026: every plan and what it costs
What bexio costs per month and per year, on annual or monthly billing, with and without VAT, plus the add-ons and everything the price leaves out.
Founder of Magic Heidi
| Plan | Annual billing, per month | Annual billing, per year | Monthly billing, per month | Users | AI receipt scans |
|---|---|---|---|---|---|
| Basic | CHF 35 | CHF 420 | CHF 45 | 1 | none |
| Advanced | CHF 42 | CHF 504 | CHF 52 | 2 | 50 a month |
| Optima | CHF 69 | CHF 828 | CHF 79 | 5 | 100 a month |
| Ultimate | CHF 119 | CHF 1'428 | CHF 129 | 25 | unlimited (fair use of about 1'000 a month) |
Source: bexio.com/en-CH/packages-and-prices, checked on 12 November 2026. List prices; bexio states "All prices excluding VAT".
In short, bexio costs CHF 35 to CHF 119 a month on annual billing, depending on the plan. On monthly billing, every plan costs CHF 10 a month more. All bexio prices are excl. VAT.
New-customer discounts: bexio regularly runs first-year promotions for new customers, usually on some of its plans. While one is running, the price page shows the reduced amount next to the list price. From year two, the list price in the table applies, so budget with that.
bexio add-ons: what costs extra
| Add-on | Basic | Advanced | Optima | Ultimate |
|---|---|---|---|---|
| Payroll | not available | + CHF 7/month (1 employee) or + CHF 25/month (5 employees) | + CHF 25/month (5 employees) | 25 employees included |
| bexio Pay | not available | + CHF 14/month | + CHF 14/month | included |
| Setup services | from CHF 220 per service | from CHF 220 per service | from CHF 220 per service | from CHF 220 per service |
For more than 25 users or employees, bexio shows no price and refers you to its sales team. Add-ons are excl. VAT too.
What each bexio plan includes, and what it lacks
The CHF 35 entry price is for Basic, and Basic is thin. If you want to record expenses or match payments with your bank, you need Advanced at least.
| Feature | Basic | Advanced | Optima | Ultimate |
|---|---|---|---|---|
| Contacts, quotes, invoices, accounting | ✓ | ✓ | ✓ | ✓ |
| Expenses | ✗ | ✓ | ✓ | ✓ |
| E-banking | ✗ | ✓ | ✓ | ✓ |
| Product management | ✗ | ✓ | ✓ | ✓ |
| AI posting of receipts and QR invoices | ✗ | 50/month | 100/month | unlimited (fair use) |
| GeBüV-compliant document archive | ✗ | ✗ | ✓ | ✓ |
| Projects and time tracking | ✗ | ✗ | ✓ | ✓ |
| Stock management | ✗ | ✗ | ✓ | ✓ |
| Legal advice by phone | ✗ | ✗ | ✓ | ✓ |
No plan is free long term. You can try bexio free for 30 days with no credit card, with the features of Ultimate (without the document archive and bexio Pay). According to bexio, the trial account is then deactivated automatically, so there is nothing to cancel.
Cancelling, changing plans and the March 2026 switch
- Cancelling: bexio says "you can cancel your bexio account at the end of the next billing period". On annual billing the year is already paid, so note your renewal date.
- Changing plans: according to bexio's help centre, an upgrade applies immediately and a downgrade only at the end of the current billing period.
- New plans since 1 March 2026: bexio introduced Advanced, Optima and Ultimate and, according to its own help centre, moved existing customers automatically to the plan closest to how they used bexio. Check your invoice to see which plan you landed on and whether you use what it includes.
bexio prices with VAT
If you are not VAT-registered, you cannot reclaim input tax, so you pay the price plus 8.1 % VAT:
| Plan | Annual, per year excl. VAT | Annual, per year incl. VAT | Monthly, 12 months excl. VAT | Monthly, 12 months incl. VAT |
|---|---|---|---|---|
| Basic | CHF 420 | CHF 454.02 | CHF 540 | CHF 583.74 |
| Advanced | CHF 504 | CHF 544.82 | CHF 624 | CHF 674.54 |
| Optima | CHF 828 | CHF 895.07 | CHF 948 | CHF 1'024.79 |
| Ultimate | CHF 1'428 | CHF 1'543.67 | CHF 1'548 | CHF 1'673.39 |
At list price, annual billing saves CHF 120 a year on every plan compared with monthly billing. In return, you pay the whole year up front.
What does bexio cost a sole proprietor? The 3-year sum
The typical case: you work alone, send invoices, record expenses and want to photograph your receipts. Basic has neither expenses nor receipt scanning, so you need Advanced.
| Annual billing | 1 year | 3 years | 3 years incl. VAT |
|---|---|---|---|
| bexio Basic (no expenses, no receipt scanning) | CHF 420 excl. VAT | CHF 1'260 excl. VAT | CHF 1'362.06 |
| bexio Advanced (50 scans a month) | CHF 504 excl. VAT | CHF 1'512 excl. VAT | CHF 1'634.47 |
| Magic Heidi (receipt scanning with no monthly cap, fair use) | CHF 299 incl. VAT | CHF 897 incl. VAT | CHF 897 |
Over three years, bexio Advanced costs CHF 737.47 more than Magic Heidi with VAT included (CHF 615 if you compare against bexio's price excl. VAT). This compares target groups, not feature lists: bexio does a lot that Magic Heidi deliberately leaves out.
When bexio is worth the price
- You have employees and run payroll. Then there is little way around Advanced with the payroll add-on, or a bigger plan.
- You need double-entry bookkeeping, for example as a GmbH or AG, or your Treuhänder (fiduciary) keeps your books directly in bexio.
- You manage stock or projects as a team. User roles, stock and time tracking are built for SMEs.
In those cases, CHF 504 to 828 a year is a fair price for a full SME system.
When you are paying too much
As a sole proprietor without employees, you pay bexio for modules you never open. Below CHF 500'000 turnover, Art. 957 CO only requires a record of income, expenses and assets. Typical signs:
- You only use bexio for invoices and expenses.
- You have never run payroll.
- The 50 scans in Advanced are not enough, and the next step would be Optima at CHF 69 a month.
Then take a look at our bexio alternative for freelancers: a feature-by-feature comparison and what happens to your data if you switch.
All prices checked on 12 November 2026 at bexio.com. Amounts incl. VAT calculated by us at 8.1 %. bexio is a trademark of bexio AG. Magic Heidi is our own product; the current information on bexio's website always takes precedence.
