Quotes Software for Swiss Freelancers
Magic Heidi is the quotes software Swiss freelancers use to write a quote in under a minute and turn it into a QR invoice with a single click. From iPhone, Mac, or the browser.
Word templates, manual VAT, double the work
You know the drill: you juggle templates, do VAT math by hand, and once the quote is accepted you rebuild the whole thing as an invoice. Magic Heidi turns that half-hour into two minutes.
Templates that no longer fit
Old logo, broken layout, rebuild from scratch every time.VAT calculated by hand
8.1%, 2.6%, 3.8% - and heaven help you if you mistype.Forgotten validity period
The client comes back three months later and you redo everything.Everything twice after acceptance
Accepted quote becomes manually-rebuilt invoice. Again.What Magic Heidi does differently on quotes
Four things you notice the first time you send a quote with Magic Heidi.
- ⚡Quote in under a minute
From the iPhone, no templates, no VAT math.
- 📧Send by email straight from the app
With the PDF attached in your client's language.
- 🇨🇭One-click to QR invoice
Once accepted: SIX-compliant invoice. Line items, VAT, and terms carry over automatically.
- 🌍Quotes in DE, FR, IT, EN
The same job, four languages, no extra work.
- Invoice #3
Magic Heidi
CHF 500
Jan 29
- Invoice #2
Webbiger LTD
CHF 2000
Jan 24
- Invoice #1
John Doe
CHF 600
Jan 20
Create quotes without juggling templates
Type the client name, the work, the price. Magic Heidi handles the rest: VAT applied at the right rate (8.1%, 2.6%, 3.8%), validity period preset, quote number incremented, logo and header pulled from your settings. More about the invoicing software →
Send quotes by email straight from Magic Heidi
Tap Send and Magic Heidi emails the quote as a PDF attachment, with subject and body editable in your client's language. The last page of the PDF includes a classic date and signature field: traditional clients print and sign, pragmatic ones just confirm by email reply.
Once the quote is accepted, one click finishes the job
Magic Heidi carries over every line item, the VAT breakdown, client details, and payment terms. You confirm the date, send the QR invoice with its SIX-compliant Swiss QR code, and automatic bank reconciliation marks it paid the moment the money arrives.
Quotes for DE, FR, IT, and EN clients.
One app, four languages.
Swiss freelancers rarely work in just one language. A client in Zurich, one in Geneva, one in Lugano, one in London. In Magic Heidi you pick the PDF language per quote. Amounts, dates, VAT labels, and standard text are translated with one click.
Für Kunden aus der Deutschschweiz, mit Schweizer Schreibweise.
Pour tes clients en Romandie, avec les bonnes conventions suisses.
Per i clienti in Ticino, formato e termini svizzeri.
For your international clients, with Swiss QR-bill intact.
Magic Heidi is built for self-employed people who write their own quotes
Not for accounting firms or SMEs with payroll and stock. If one of these fits you, you're in the right place.
Magic Heidi vs. bexio, banana, and swiss21
We're Swiss freelancers ourselves and use Magic Heidi for our own business. We're also honest about when other tools are a better fit.
| Feature | Magic Heidi | bexio | banana | swiss21 |
|---|---|---|---|---|
| Price per month (Pro) | CHF 25–39 | from CHF 45 | License from CHF 99 one-time | CHF 0 + add-ons |
| Native iPhone app | ✓ Yes | ✓ Yes | ✗ No | ✗ No |
| Native Mac app | ✓ Yes | ✗ No | ✓ Yes | ✗ No |
| QR invoice from quote | 1 click | Several steps | Manual | Several steps |
| Send quote by email from the app | ✓ Yes | ✓ Yes | ⚠ Manual (PDF export) | ✓ Yes |
| Multilingual quotes (DE/FR/IT/EN) | ✓ Included | ✓ Included | ⚠ Limited | ✓ Included |
| AI receipt scanning included | ✓ Yes | ⚠ Extra cost | ✗ No | ⚠ Limited |
| Data hosted in Switzerland | Zurich | Switzerland | Local | Switzerland |
When bexio or banana fits better, and when we do
If you work in a team with payroll, inventory, and accounts receivable, bexio is probably the better fit. If you want to keep double-entry books yourself, banana is a serious option. If you want a lean solution for solo freelancing, with quotes, invoices, expenses, and VAT in one app across every device, then we're ready for you. Magic Heidi Pro costs CHF 39 per month or CHF 25 per month billed annually.
Try Magic Heidi Pro
30-day money-back guarantee. Full pricing overview on the pricing page.
More than 5,000 Swiss freelancers use Magic Heidi
4.9★ on the App Store, 4.7★ on Capterra, 5.0★ on Google. All reviews on our reviews page.
Magic Heidi took the dread out of writing quotes. What used to be half an hour in Word now happens on the tram between two meetings.
4.7★ - read all reviews
Turning the quote straight into a QR invoice without retyping any line items saves me hours every month.
5.0★ - read all reviews
Finally a Swiss tool that also looks right in French and Italian. My Romandie clients now get their PDFs in their own language.
4.5★ - read all reviews
What Swiss freelancers ask most
What is a quote in Switzerland?
A quote (Offerte / devis / preventivo) is a binding or non-binding offer you give a potential client before you start work. It typically contains seven mandatory items: your details, your client's details, the date, a description of the work, the price with or without VAT, the validity period, and the terms.
Which quotes software is best for Swiss freelancers?
It depends on what else you need. If you write the occasional quote, Word plus a PDF export is enough. If you write quotes regularly, manage VAT, and work on the go, dedicated software like Magic Heidi pays for itself quickly. For SMEs with staff, bexio or Abacus are a better fit.
Can I convert a quote straight into an invoice?
In Magic Heidi, yes, with one click. Line items, VAT, client details, and terms all carry over. You confirm the invoice date and send. Most other Swiss tools require several steps or manual re-entry.
How much does Magic Heidi cost?
There is a free plan with up to three invoices per year, no credit card, no time limit. Magic Heidi Pro costs CHF 39 per month or CHF 25 per month billed annually. There's a 30-day money-back guarantee.
Can I create quotes in French or Italian?
Yes. You pick the PDF language per quote. Amounts, dates, VAT labels, and standard text come out automatically in DE, FR, IT, or EN. You write the work description in whatever language your client reads.
Does Magic Heidi work on the iPhone?
Yes, with a native iPhone app. You can create a quote right after the client meeting, send it by email, and once accepted turn it into a QR invoice with one click, no Mac or desktop required.
Does my client and quote data stay in Switzerland?
Yes. Magic Heidi hosts all data in Zurich. We are nFADP-compliant and encrypt data at rest and in transit.
Ready to send your next quote in under a minute?
You know the effort. We do too. Write your first quote for free, no credit card, no time limit.