All the Tools You Need.
Nothing You Don't.
Magic Heidi handles invoicing, expenses, VAT, and accounting—so you can focus on your work. Explore each feature below.
Built for Swiss Freelancers
Every feature designed to save you time and keep you compliant.
Invoicing
QR-code invoices, multi-currency, recurring billing
AI Expense Scanning
Snap receipts. AI extracts everything automatically.
Quotes & Estimates
Professional quotes that convert to invoices
Accounting Dashboard
Revenue, expenses, profits—all in one view
VAT Management
Swiss VAT rates applied automatically
Bank Import
Upload statements. Match payments instantly.
Professional Invoicing
in Minutes
Create Swiss-compliant QR invoices that get you paid faster.
QR-Code Invoices
Generate invoices with the mandatory Swiss QR-bill format. Compliant from day one.
- Swiss QR-bill standard
- Multiple IBANs supported
- Automatic invoice numbering
- Payment tracking & reminders
Multi-Currency
Invoice international clients in EUR, USD, GBP and more. Auto-converts to CHF for your records.
- 8+ currencies supported
- Historical exchange rates
- Automatic CHF conversion
- Foreign bank details
Time & Billing
Track hours, set recurring invoices, and automate your billing workflow.
- Hourly rate calculator
- Recurring invoices
- Partial payments
- Per-article discounts
- Credit notes
Expense Tracking That Does Itself
Snap a photo of any receipt. Our AI extracts vendor, date, amount, category, and VAT—automatically. Forward receipts to import@scan.magicheidi.ch and they appear in your account.
Accounting Without Complexity
See your business health at a glance. No accounting degree required.
Revenue Tracking
Monthly charts showing income trends
Expense Categories
See where your money goes
Profit Calculator
Real profit after all expenses
Tax Estimates
Rough annual tax projections
Client Profitability
Know your best customers
Tax Export
One-click export for authorities
Swiss Compliance
Built In
No configuration needed. Every feature meets Swiss legal requirements automatically.
Mandatory standard supported
8.1%, 2.6%, 3.8% applied automatically
Data stored in Zürich only
DE, FR, IT, EN invoices
Everything Else You Need
From client management to quotes—tools that make freelancing easier.
Works Everywhere You Do
Web, Mobile & Desktop
Full-featured apps for iPhone, Android, Mac, and Windows. Real-time sync across all devices. Work offline when needed.
One Account, All Platforms
Sign in once. Access everywhere. Your data follows you.
Why Freelancers Choose Magic Heidi
Built for freelancers, not adapted from enterprise software.
| Feature | Magic Heidi | bexio | smallinvoice |
|---|---|---|---|
| Monthly Price | CHF 19 | CHF 30+ | CHF 7+ |
| Built For | ✓ Freelancers | ✗ SMEs | ⚠ Mixed |
| AI Scanning | ✓ Yes | ✗ No | ✗ No |
| Learning Curve | None | Steep | Moderate |
Explore By Topic
Jump directly to what interests you.
Use Magic Heidi On Any Device
Dedicated guides for every platform.
Industry-Specific Resources
For Different Professions
- Invoicing Guide for Gardeners
- Mobile Invoicing Solutions for Swiss Freelancers
- Multilingual Invoicing for Swiss Freelancers
Developer Resources
Business Guides
- Simple Excel Accounting Template for Swiss Freelancers
- Optimize Work with Timesheet Templates
- Comprehensive Financial Management Solutions
Comparisons & Alternatives
Ready to Simplify Your Freelance Business?
14-day free trial. No credit card required. All features included.