Magic Heidi Invoicing Software for All-Round Service Providers in Switzerland
Building maintenance, babysitting, pet care, equipment rental – all in one app. Create professional QR invoices from your phone the moment you finish a job.
Monday: two hours of childcare in the afternoon. Tuesday: building maintenance — stairwell cleaning and a light bulb replaced. Thursday: pressure washer rental, two days, delivery included.
Three different jobs. Three different invoice structures. And yet every one needs to be correct, complete, and professional.
This is the reality of the all-round service provider. Not a business that always does the same thing — but flexible work that changes every day. Magic Heidi gives you the tools to invoice every job cleanly in just a few minutes.
The Challenge of Diverse Services
As an all-rounder you offer many different services — and each needs a different invoice structure. That leads to wasted time, mistakes, and unbilled work.
Changing Services
Every job needs different line items — retyping everything from scratch each timeNo Templates
Standard services not saved — time lost on every new jobForgotten Expenses
Materials, travel costs, consumables not captured — money left on the tableUnclear Requirements
What must a Swiss invoice include? Not enough certaintyWhat does a correct invoice look like for all-round service providers?
The good news: the basic principle is always the same — whether you're looking after children, renting out equipment, or providing building maintenance. What changes are the line items. Here are four practical examples:
Example 1: Building Maintenance / Concierge Service
Billed to: Example Property Owners' Association, Station Road 10, 8001 Zurich
| Service | Qty | Unit Price | Total |
|---|---|---|---|
| Stairwell cleaning | 2 hrs | CHF 45.00 | CHF 90.00 |
| Light bulb replacement (materials incl.) | 3 pcs | CHF 8.50 | CHF 25.50 |
| Travel costs (flat fee) | 1 | CHF 15.00 | CHF 15.00 |
| Total | CHF 130.50 |
Exempt from VAT pursuant to Art. 10 para. 2 VATL (annual turnover below CHF 100,000)
Example 2: Childcare / Babysitting
Billed to: Miller Family, Lake Road 22, 8700 Küsnacht
| Service | Qty | Unit Price | Total |
|---|---|---|---|
| Afternoon childcare | 3 hrs | CHF 22.00 | CHF 66.00 |
| Playground admission (expense) | 1 | CHF 5.00 | CHF 5.00 |
| Snack purchase (expense) | 1 | CHF 8.40 | CHF 8.40 |
| Total | CHF 79.40 |
Example 3: Pet Care / Dog Sitting
Billed to: Mr. Smith, Main Street 5, 4500 Solothurn
| Service | Qty | Unit Price | Total |
|---|---|---|---|
| Dog walking (1 hr/day) | 5 × 1 hr | CHF 20.00 | CHF 100.00 |
| Overnight dog sitting | 1 night | CHF 55.00 | CHF 55.00 |
| Travel costs (return trip) | 1 flat fee | CHF 10.00 | CHF 10.00 |
| Total | CHF 165.00 |
Example 4: Equipment Rental
Billed to: Mr. Keller, Industrial Street 3, 3600 Thun
| Service | Duration | Daily Rate | Total |
|---|---|---|---|
| Pressure washer (rental) | 2 days | CHF 55.00 | CHF 110.00 |
| Transport / Delivery | 1 flat fee | CHF 25.00 | CHF 25.00 |
| Deposit (refunded on return) | 1 | CHF 50.00 | CHF 50.00 |
| Total | CHF 185.00 |
Magic Heidi lets you freely assemble any of these structures — combining hours, quantities, daily rates, and separate expense lines on a single invoice.
Three Features That Save All-Rounders Time Every Day
You don't need complicated accounting software. Just a tool that adapts to your variety.
Templates & Reuse
Save your standard services once — and reuse them indefinitely. Copying and adapting a previous invoice saves minutes on every new job.
- Save and reuse your client address book
- Store frequent services as templates
- Copy previous invoices with one click
- Quickly adjust job descriptions
Flexible Line Item Types
Combine on a single invoice: hours at CHF X, quantity × unit price, daily flat rate, consumables, travel costs — all totalled automatically.
- Hour-based lines (e.g. childcare)
- Unit-based lines (e.g. materials)
- Flat fees (e.g. travel, delivery)
- Free-text lines for special services
Expense & Receipt Capture
Hardware store materials, fuel receipt, park admission as expenses — just photograph them. The AI automatically extracts amount, date, and category. No manual typing.
- AI reads receipts automatically
- Assign expenses to specific jobs
- All spending organised for tax
- No more lost receipts
Photograph Receipts – AI Does the Rest
You buy cleaning supplies for a maintenance job. Or dog treats for pet care. Or replacement parts for a repair. Instead of typing in every receipt manually: just take a photo. Magic Heidi's AI extracts the description, amount, date, and category — automatically.
Swiss Rules for Self-Employed All-Rounders
As an all-round service provider in Switzerland, clear rules apply to your invoices. Magic Heidi ensures you always bill correctly — without needing to be an expert.
Name, address, date, IBAN, service description — all automatically correct
Below CHF 100,000 annual turnover: state 'exempt from VAT' on every invoice
Generated automatically — your clients scan and pay immediately
Professional invoices document your independent status to the compensation office
Built for the Variety of Your Work
Magic Heidi adapts to your way of working — whether you do the same thing every day or something new each time.
Mobile Invoicing
Create invoices on-site directly from your phone
Swiss QR Codes
Automatically generated and compliant — mandatory since 2022
Flexible Line Items
Hours, units, flat fees, days — all combinable
Templates & Copy
Copy previous invoices and adapt them quickly
AI Receipt Scanning
Photograph receipts, automatic data extraction
Bank Import
Automatic payment matching with your account
Multilingual
Invoices in German, French, Italian, English
Cross-Platform
iPhone, Android, Mac, Windows, Web
Questions from Swiss All-Round Service Providers
What mandatory information must a Swiss invoice contain?
A valid Swiss invoice must include: full names and addresses of both issuer and recipient, invoice date, unique invoice number, detailed service description, amounts per line and total, bank details (IBAN), and — since October 2022 — a Swiss QR code. If you are VAT-registered, your VAT number and itemised tax are also required. Magic Heidi generates all of this automatically and correctly.
Do I need to issue official invoices as a babysitter, building caretaker, or pet carer?
Yes — as soon as you work independently or on a fee basis, you should issue an invoice for every service. This applies to side activities and occasional jobs too. A professional invoice protects you legally, documents your work to the client, and is important later for AHV/SVA recognition as a self-employed person.
How do I correctly show travel costs and material costs on an invoice?
Best as separate line items. For travel costs you can show a per-kilometre rate (e.g. CHF 0.70/km) or a flat travel fee. Material costs are listed individually with quantity and unit price. Magic Heidi allows unlimited lines on a single invoice — you can cleanly separate labour, materials, and travel without creating separate documents.
I'm not VAT-registered — what do I write on the invoice?
If your annual turnover is below CHF 100,000 you are generally not required to register for VAT. In that case write on your invoice: 'Exempt from VAT pursuant to Art. 10 para. 2 VATL' or simply 'No VAT (turnover below CHF 100,000)'. Magic Heidi inserts this note automatically when you are not registered as VAT-liable.
Can I save invoice templates for my standard services?
Yes. In Magic Heidi you can save your client address book and copy previous invoices with one click to adapt them. In practice: if you look after children for the same family every Wednesday, create the first invoice once in full — then copy it each month with just a few changes. This saves enormous time on repetitive jobs.
How do professional invoices help with AHV self-employment recognition?
The compensation office (SVA/AHV) checks several criteria when recognising self-employment: multiple clients, own equipment, own business risk. Professional invoices issued consistently over time are an important piece of evidence that you are genuinely operating as a business — and not in an employment relationship. Magic Heidi helps you build this documentation without gaps.
Why Swiss All-Rounders Choose Magic Heidi
From building caretakers to equipment renters — Magic Heidi adapts to every type of service.
“Very, very practical and easy to use!”
“The first program that is really very easy to use, even for office-incapable construction people like me. The most user-friendly thing I've ever tried, and I bought it right away!”
“Magic Heidi is perfect for my sole proprietorship. The app is very clearly structured and very simple and understandable.”
Simple Pricing. No Surprises.
One plan. All features. Cancel anytime.
Free Trial
- 3 invoices included
- 3 expenses included
- All features unlocked
- No credit card required
- Cancel anytime
Annual
- Unlimited invoices
- Unlimited expenses
- AI receipt scanning
- Swiss QR invoices
- Flexible line items
- Templates & copy
- Bank statement import
- Priority support
Monthly
- Unlimited invoices
- Unlimited expenses
- AI receipt scanning
- Swiss QR invoices
- Flexible line items
- Templates & copy
- Bank statement import
- Standard support
30-day money-back guarantee. Try it risk-free.
Ready to Invoice All Your Services Cleanly?
You're versatile — your invoicing software should be too. Magic Heidi handles the admin so you can focus on your clients.
