5 / 5
I tried bexio first. It felt like I needed a certification to use it. Magic Heidi just works.
Translator
Freelance, Lugano
bexio 2026 Update
bexio 2026 Pricing Changes: What Freelancers Need to Know
Starting March 1, 2026, bexio is restructuring its packages with significant price increases. Here's the complete breakdown — what's changing, what you'll lose, and whether it's time to switch.
bexio is Restructuring.
Here's What It Means for You.
bexio announced major changes to their pricing structure. Freelancers on the entry-level Starter plan face the steepest increase — and the new 'Basic' plan at the same price point no longer includes bank reconciliation or expense tracking.
📈
+20% Price Increase
Starter users pay CHF 84 more per year✂️
Features Removed in Basic Plan
New Basic plan without bank integration or expenses📅
March 1, 2026
Changes apply at your next renewalThe Quick Summary
If you're a freelancer currently paying CHF 35/month for bexio Starter, here's what's happening:
Option A: You'll be automatically upgraded to the new Advanced plan at CHF 42/month (+20%)
Option B: You can downgrade to the new Basic plan at CHF 35/month — but you'll lose bank integration, expense management, and receipt scanning.
Either way, the days of getting full bexio functionality at CHF 35/month are over.
Timeline: What Happens When
| Date | What Happens |
|---|---|
| Now | Current Starter/Pro/Pro+ pricing still active |
| 40 days before renewal | bexio sends email with new package details |
| March 1, 2026 | New packages officially launch |
| Your renewal date | Automatic migration to new package |
Pro tip: Your renewal date is likely the anniversary of when you first subscribed. Check your bexio account or billing emails to confirm.
Pricing Changes
bexio Old vs. New Pricing (March 2026)
All prices shown are monthly with annual billing (excl. VAT)
| Old Package | Old Price | New Package | New Price | Increase | |
|---|---|---|---|---|---|
| Entry Level | Starter | CHF 35 | → Advanced | CHF 42 | +20% |
| Mid Tier | Pro | CHF 65 | → Optima | CHF 69 | +6% |
| Full Package | Pro+ | CHF 115 | → Ultimate | CHF 119 | +3.5% |
| NEW Entry-Level Plan | — | — | Basic (NEW) | CHF 35 | Limited features |
Wait, What About the New "Basic" Plan?
bexio introduced a new Basic plan at CHF 35/month — the same price as the old Starter. Sounds like a good deal, right?
Not quite. The Basic plan has a significantly reduced feature set. Here's what's no longer included:
| Feature | Old Starter ✓ | New Basic ✗ |
|---|---|---|
| Bank reconciliation | Included | Not included |
| E-banking interface (40+ banks) | Included | Not included |
| Expense/supplier invoice management | Included | Not included |
| Receipt scanning (bexio Go) | 5/month | Not included |
| Product management | Included | Not included |
| Automatic creditor posting | Included | Not included |
| ISO 20022 support | Included | Not included |
The Basic plan is essentially an invoicing-only tool. If you need to track expenses, reconcile bank statements, or manage supplier invoices — features most freelancers rely on — you'll need the CHF 42/month Advanced plan.
What Does bexio Advanced Add?
To be fair, the new Advanced plan isn't just a renamed Starter. Here's what's new compared to the old Starter package:
| New in Advanced | Details |
|---|---|
| Mobile invoicing | Create and send invoices from the bexio Go app |
| 50 receipt scans/month | Up from 5/month in the old Starter |
| 2 users included | Up from 1 in the old Starter |
Whether these additions justify the CHF 84/year increase depends on your workflow. If you already invoice from your laptop and don't need a second user seat, you're paying more primarily to keep what you had.
The Real Impact
What This Means for Your Wallet
Let's break down the annual cost impact. If you're on bexio Starter today, you'll pay CHF 84 more per year to keep the features you already have — plus a few additions like mobile invoicing and more receipt scans. Over 3 years, that's CHF 252 in additional costs.
When bexio Is Still the Right Choice
bexio remains a strong option if you:
- Need payroll management for employees
- Require inventory tracking and warehouse management
- Work with a team of 3+ users who need simultaneous access
- Need project time tracking with client billing
These are features Magic Heidi doesn't offer — because most solo freelancers don't need them. But if you do, bexio Optima (CHF 69/month) or Ultimate (CHF 119/month) are solid choices.
But if you're a solo freelancer who just needs invoicing, expenses, and bank import — there's another option worth considering.
The Alternative
There's a Better Option for Freelancers
What if you could get everything you need — invoicing, expense tracking, bank import, AI scanning — for less than bexio's Basic plan?
CHF 24.99/month
All features included. No tiers. No surprises.
Built for Freelancers
Not an SME tool adapted for solo users.
AI Expense Scanning
Unlimited receipt scanning included.
Swiss QR Invoices
SIX-compliant. Works with all banks.
Try Magic Heidi Free
3 free invoices. 3 free expenses. No credit card required.
Head-to-Head
Magic Heidi vs. bexio 2026
Here's how Magic Heidi compares to bexio's new pricing structure.
| Feature | Magic Heidi | bexio Basic | bexio Advanced |
|---|---|---|---|
| Monthly Price (Annual) | CHF 24.99 | CHF 35 | CHF 42 |
| Annual Cost | CHF 299 | CHF 420 | CHF 504 |
| Target Audience | ✓ Freelancers only | SMEs & Startups | SMEs & Startups |
| AI Expense Scanning | ✓ Unlimited | ✗ Not available | ⚠ 50/month |
| Bank Statement Import | ✓ Included | ✗ Not available | ✓ Yes |
| Swiss QR Invoices | ✓ Automatic | ✓ Yes | ✓ Yes |
| Native Mobile Apps | ✓ iOS & Android | ✓ Yes | ✓ Yes |
Annual Savings: Magic Heidi vs. bexio
| Comparison | Annual Cost | You Save |
|---|---|---|
| Magic Heidi vs. bexio Basic | CHF 299 vs. CHF 420 | CHF 121/year |
| Magic Heidi vs. bexio Advanced | CHF 299 vs. CHF 504 | CHF 205/year |
And with Magic Heidi, you get more features than bexio Basic (AI scanning, bank import) at a lower price.
Over 3 years, switching to Magic Heidi saves you CHF 363–615 compared to bexio.
Simplicity matters too. Beyond price and features, we objectively compared the usability of Swiss invoicing software — based on the actual number of clicks for onboarding, QR invoice creation, and expense tracking. See the ranking: The simplest invoicing software in Switzerland 2026 →
How to Switch
Switching from bexio? Here's How.
Moving to Magic Heidi takes minutes, not hours. Here's the process.
1. Export Your Clients
Download your client list from bexio under Settings → Export.
2. Start Free Trial
Sign up for Magic Heidi — 3 invoices and 3 expenses are free. No credit card needed.
3. Import & Invoice
Import your clients and create your first Swiss QR invoice in under a minute.
4. Upgrade When Ready
Your data carries over. Choose annual (CHF 24.99/mo) or monthly (CHF 30/mo) when you're ready.
Why Swiss Freelancers
Choose Magic Heidi
Magic Heidi isn't an American app adapted for Switzerland. It's built by a Swiss freelancer who understands QR invoices, cantonal tax variations, and the February tax declaration panic.
🇨🇭 Swiss-Owned
🔒 Zürich Hosting
💬 Swiss Support
⭐ 4.9★ Rating
🧾
Swiss QR-Bills
SIX-compliant on every invoice
💰
Swiss VAT Rates
8.1%, 2.6%, 3.8% built-in
🏦
Swiss Banks
UBS, PostFinance, ZKB...
🌐
4 Languages
DE, FR, IT, EN support
Real Reviews
What Freelancers Say About Magic Heidi
Trusted by 5,000+ Swiss freelancers.
5 / 5
I was looking for a simple solution. The owner also offers very good support.
Madeleine G.
Ranger and Forest Educator
5 / 5
Finally, accounting software that doesn't make me feel stupid. Clean, beautiful design.
Sarah M.
Graphic Designer, Zürich
FAQ
bexio 2026 Pricing: Your Questions Answered
When do bexio's new prices take effect?
The new packages launch on March 1, 2026. However, existing customers will be migrated at their individual renewal date after March 1. You'll receive an email 40 days before your renewal with the details of your new package and price.
Will I be automatically upgraded to Advanced?
Yes. If you're currently on the Starter plan, you'll be automatically migrated to Advanced (CHF 42/month) at your next renewal. If you want to stay at CHF 35/month, you'll need to actively downgrade to the Basic plan — but you'll lose bank integration, expense management, and receipt scanning.
What features does bexio Basic remove?
The Basic plan removes bank reconciliation, e-banking integration, expense/supplier invoice management, receipt scanning, product management, and automatic creditor posting. It's essentially invoice-only software.
Is bexio Basic suitable for freelancers?
Only if you send fewer than 5 invoices per month and have almost no business expenses to track. Most freelancers need bank integration and expense tracking — which means paying for Advanced (CHF 42/month) or finding an alternative.
How much will I actually pay after the change?
Starter → Advanced: CHF 35 → CHF 42/month (+CHF 84/year). Pro → Optima: CHF 65 → CHF 69/month (+CHF 48/year). Pro+ → Ultimate: CHF 115 → CHF 119/month (+CHF 48/year).
Can I switch to Magic Heidi from bexio?
Yes! Magic Heidi offers a free trial with 3 invoices and 3 expenses — no credit card required. You can export your client list from bexio and import it into Magic Heidi. The full plan is CHF 24.99/month (annual) with unlimited invoices, expenses, and AI scanning included.
Does Magic Heidi have Swiss QR invoices like bexio?
Yes. Every Magic Heidi invoice includes a SIX-compliant Swiss QR code automatically generated from your IBAN. It works with all Swiss banks and allows your clients to pay with a single scan.
Is Magic Heidi cheaper than bexio?
Yes. Magic Heidi costs CHF 24.99/month (annual) or CHF 30/month (monthly) with all features included. That's CHF 121-205 less per year than bexio's comparable plans, with more features than bexio Basic.
What if I need payroll or inventory management?
If you need payroll accounting or inventory management, Magic Heidi isn't the right fit — those are SME features that freelancers typically don't need. bexio Optima (CHF 69/month) or Ultimate (CHF 119/month) include those features. But if you're a solo freelancer, you're paying for functionality you'll never use.
Where is my data stored with Magic Heidi?
All Magic Heidi data is stored exclusively on Swiss servers in Zürich. Your information never leaves Switzerland and is protected by Swiss privacy laws.
Ready to Switch? Magic Heidi Pricing
One plan. All features. No surprises. Cancel anytime.
Free Trial
CHF0/month
Forever
- 3 invoices
- 3 expenses
- All features unlocked
- No credit card required
Save CHF 205/yr
Annual
CHF24.99/month
Billed Annually at CHF 299
- Unlimited invoices
- Unlimited expenses
- AI expense scanning
- All platforms included
- Bank statement import
- Swiss VAT management
- Priority support
Monthly
CHF30/month
Flexible, cancel anytime
- Unlimited invoices
- Unlimited expenses
- AI expense scanning
- All platforms included
- Bank statement import
- Swiss VAT management
🛡️30-day money-back guarantee. Try it risk-free.
Full Features. Lower Price.
bexio's new package structure offers expanded features in the Advanced plan at a higher price — or a cheaper Basic plan with a reduced scope. If you're looking for an all-in-one solution without compromises, Magic Heidi offers everything freelancers need for less. Join 5,000+ Swiss freelancers who already use Magic Heidi.
Sources & References
This article is based on official bexio documentation and pricing pages:
- bexio 2026 Packages & Prices
- bexio Development/Changes Page
- bexio Package Comparison PDF
- Current bexio Pricing
Last updated: February 9, 2026