How to Generate Compliant Invoices for Revolut Business Using Magic Heidi

As a Swiss freelancer or small business owner using Revolut Business, you've probably encountered the challenge of generating compliant invoices, especially given Revolut's unique approach to banking details. In this guide, we'll show you how Magic Heidi, the leading invoicing app tailored specifically for Switzerland, helps you seamlessly create compliant invoices tailored for Revolut Business accounts.

Why Revolut Business Requires Special Attention

Revolut Business offers an innovative banking solution with IBANs that are sometimes shared or not uniquely tied to individual accounts. This means your invoices must include a specific payment reference to ensure your transactions are correctly recognized and processed.

Step-by-Step: Generating Compliant Invoices with Magic Heidi

1. Setting Up Basic Invoice Details

First, ensure your company details in Magic Heidi are set correctly:

• Navigate to Invoices > Customize Invoices.

• Enter your address, zip code, city, and other essential details.

2. Adding a Payment Reference

Next, you need to include the special payment reference required by Revolut:

• Still in Customize Invoices, locate the section for "Payment Reference."

• Enter the reference provided by Revolut, typically your name and country.

3. Generating Your Invoice

To create your invoice:

• Confirm currency is set to Swiss Franc (CHF) and the language to English (or your preference).

• Generate the invoice. Magic Heidi will automatically include the required Revolut payment reference along with the typical Swiss QR code for seamless local payments.

Handling Special Cases: Non-Swiss IBAN or International Addresses

Sometimes, Revolut provides an IBAN that is non-Swiss (e.g., based in Lithuania or the UK), yet can still receive Swiss payments. In these cases, Magic Heidi offers an easy workaround:

Using Custom Bank Details

• Navigate to Company Details > Custom Bank Details.

• Copy and paste your Revolut-provided banking information directly here.

• Save the changes.

When you generate an invoice after this setup:

• Instead of the Swiss QR code (which isn't suitable for international payments), your invoice will clearly display your full banking details.

• This ensures your customers can easily enter payment details manually for smooth international transactions.

Final Thoughts

With Magic Heidi, creating compliant and professional invoices tailored specifically to your Revolut Business account becomes effortless, even when dealing with international or unique banking scenarios. Try it today, and streamline your invoicing process while ensuring compliance and accuracy.

Stay tuned for more tutorials on how Magic Heidi simplifies invoicing for Swiss freelancers and businesses. Happy invoicing!