Dentist Invoices in Switzerland

Prepare a clear invoice that identifies your practice, the recipient and the services provided. Establish who will pay before treatment and check any insurer requirements separately.

Key takeaways

• Identify the service and the payer.
• Confirm VAT treatment before calculating the total.
• Use the applicable tariff and submission process for insured treatment.

Prepare the invoice

Include your practice name and address, the recipient, invoice number, issue date, treatment dates and an understandable description of each service. Show quantities, prices, the total and agreed payment terms. Add the VAT registration number and VAT details where applicable.

Use the Swiss invoice template to organise these fields. A general template does not establish eligibility for insurance reimbursement. Include sensitive medical information only where it is needed for the recipient and the billing process.

Check the VAT treatment

Do not infer VAT treatment solely from who pays or whether there is a prescription. Check the nature of the service, the provider’s professional authorisation and the applicable exemption rules. Separate medical treatment from other services or goods when their tax treatment differs.

Confirm your registration status with the tax authority. The general threshold concerns CHF 100'000 of relevant worldwide annual business turnover; statutory exceptions and voluntary registration also matter. Do not add VAT simply because your invoicing software offers a tax-rate field. Consult the FTA’s current VAT guidance for your activity.

Confirm the payer and tariff

Confirm whether the invoice goes to the patient or an insurer. For insured treatment, check the applicable agreement, tariff version, required identifiers and submission channel with the payer or professional association. Obtain any required authorisation before relying on reimbursement.

For private services, explain the price and scope in advance. Record any agreed advance payment and deduct it clearly from the final bill. This guide does not provide a verified medical tariff catalogue or market-rate table.

A simple invoice example

This is a fictional arithmetic example for an ordinary taxable service, not a medical tariff or a statement that a particular treatment is taxable.

For an exempt service, omit this VAT calculation and use the appropriate treatment instead. QR-bills replaced red and orange payment slips in October 2022. A regular IBAN works with a Creditor Reference or no reference; a QR-IBAN requires a QR reference. This does not make a QR code compulsory on every invoice.

Organise invoices and expenses

Magic Heidi supports quotes, invoices, QR-bills, payment reminders, expense scanning and importing bank statements to match payments. Its invoicing software can help with general practice administration.

The product documentation does not establish dedicated medical tariff submission, prescription tracking or insurance-claim processing. Confirm those requirements separately before choosing a practice system.

Free includes 3 invoices and 3 expenses. Pro costs CHF 25.00 per month billed annually (CHF 299.00 per year), or CHF 39.00 on monthly billing. See pricing. For competitor costs, consult bexio pricing.

Before sending

Check the recipient, service dates, amounts, VAT treatment, payment details and any advance already received. Confirm the insurer’s requirements where relevant. Keep the final invoice and the supporting documents together, and record corrections clearly.

Use accounting software to organise invoices and expenses, while keeping medical records and specialist billing requirements within the appropriate practice workflow.